Job Description

Support the buyers in the purchase of goods, materials, and services to ensure that the companies operational needs are met, taking into account price, quality and delivery and to ensure continuity of supply.
Qualifications

• Matric
• BCom advantageous
• Excellent computer skills (ERP, Excel, Word, PowerPoint)
• CIPS L4 advantageous
• OHSACT training advantageous
• ISO9001 training advantageous
• ISO45001 training advantageous
• ISO14001 training advantageous

Experience

• 3 years or more in a buyer's assistant/administrative position in a manufacturing maintenance environment

Duties

• Capture time-based purchase requisitions from quotes received from end users/suppliers
• Ensure all the necessary, approved documentation is received (work orders, timesheets, equipment, financial dimensions etc.)
• Ensure no duplicate quotes are captured
• Sending purchase requisitions for approval (checking for errors and resolving)
• Following up on approvals if necessary
• Sending orders to suppliers and ensuring confirmation is received
• Sending suppliers open order report every week
• Expediting overdue orders (including sending procurement manager report and explaining delays)
• Handling queries from suppliers, end users and finance
• Amending orders where required, only after ensuring changes are required
• Sourcing of new suppliers
• Supplier evaluations
• Getting quotes for parts and services from end user requirements
• Reporting all concerns to procurement manager
• Assisting end users with ERP support where required
• Stock takes
• General admin
• Improvement initiatives and projects with efficiency and effectiveness as the goal

Job Competencies
Knowledge

• Advanced knowledge of Microsoft Office - especially Excel
• Competent working with ERP systems
• Knowledge of ISO9001 standard
• Knowledge of regulations pertaining to procurement - including the OHSACT

Core Behavioural Competencies

• Teamwork
• Work Standards
• Reliability - Key Requirement
• Motivation of Self and Others - Self Starter, Ability to work Independently
• Adaptability
• Problem-solving
• Integrity and Trust - High Level of Ethics and Compliance
• Communication Skills - Both oral and written - Key Requirement
• Planning and Organization
• Stress Tolerance
• Initiative
• Building Relationships
• Attention to Detail
• Mentoring

Functional/Technical Competency

• Effective Relationship Management
• Brand Knowledge
• Product Knowledge
• Conflict Management
• Root-cause Analysis
• Excellent Customer Service
• Negotiation Skills
• Good understanding of Maintenance Spares

Cross Functional Competency

• Collaboration

General

• Excellent communication skills (verbal and written)
• Excellent interpersonal skills
• Attention to detail
• Highly ethical
• Team player plus ability to work alone and self-management
• Reliable and responsible
• Aspiration to study and develop

Skills Required