Job Description

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Business Support & Operations Assistant
Our client is seeking a dynamic, tech-savvy, and highly organized Business Support & Operations Assistant to support their daily administrative and operational functions. This role is vital in ensuring efficient processes, coordinating projects, and assisting the team in achieving strategic goals.
More about the company:
The company is a specialized security firm operating in South Africa, focusing on protecting people and property through innovative and thoroughly researched services. They offer a wide range of security solutions, including close protection, guarding, risk assessment, investigations, and tactical operations. The company's operational team comprises leaders with backgrounds in specialized law enforcement and military special forces, selected for their expertise and dedication to training. The company prides itself on its ethical approach and client-centered services, making them a trusted partner for individuals and organizations seeking sustainable security solutions
Location: Sandton, Johannesburg
Salary: R10 000 R15 000 (depending on experience)
Reports To: General Manager
Start Date: As soon as possible
Key Responsibilities
Administrative Support
Manage calendars, meetings, appointments, and travel arrangements.
Prepare professional documents, reports, presentations, and emails.
Maintain both digital and physical filing systems.
Draft meeting agendas, take minutes, and follow up on action items.
Operational Support
Implement and optimize internal processes and workflows.
Monitor task progress, manage timelines, and ensure deadlines are met.
Follow up with stakeholders to ensure project deliverables are completed.
Support onboarding of new team members and grant access to required systems.
Technology & Systems Administration
Effectively use Microsoft 365 Suite (Outlook, Word, Excel, PowerPoint, Teams).
Assist with the setup and administration of new digital tools such as CRMs, project management platforms, and helpdesk systems.
Handle basic IT issues and coordinate with technical support when necessary.
Project Management
Coordinate small to medium-sized projects from initiation to completion.
Track progress and report on milestones and risks.
Maintain project documentation and ensure team alignment.
General Office & Team Support
Serve as the first point of contact for internal and external inquiries.
Manage office supplies, inventory, and logistics.
Assist with team activities, meetings, and company events.
Requirements
Matric Certificate
Experience in administration, operational support, or project coordination.
Excellent knowledge of Microsoft 365.
High computer literacy and adaptability to new systems.
Excellent verbal and written communication skills.
Proactive, detail-oriented, and self-driven work ethic.
Confidentiality and professionalism are essential.
Strong interpersonal and team collaboration skills.
Preferred Experience
Experience with platforms such as Asana, Trello, or Monday.com.
Familiarity with CRM systems and process automation tools.
Background in supporting high-performance teams.
Ready to join a strategic and fast-growing team? Apply now wed love to meet you!
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Besigheidsondersteuning & Operasionele Assistent
Ons klient is op soek na n dinamiese, tegnologies-bekwame en uiters georganiseerde Besigheidsondersteuning & Operasionele Assistent om hulle daaglikse administratiewe en operasionele funksies te ondersteun. Hierdie rol is noodsaaklik om doeltreffende prosesse te verseker, projekte te koordineer en die span te ondersteun in die bereiking van strategiese doelwitte.
Meer oor die maatskappy:
Die maatskappy is 'n gespesialiseerde sekuriteitsfirma wat in Suid-Afrika bedryf word, met die fokus op die beskerming van mense en eiendom deur middel van innoverende en deeglik ondersoekte dienste. Hulle bied 'n wye verskeidenheid sekuriteitsoplossings aan, insluitend naasbeskerming, bewaking, risikobeoordeling, ondersoeke en taktiese operasies. Die maatskappy se bedryfspan bestaan uit leiers met agtergronde in gespesialiseerde wetstoepassing en militere spesiale magte, wat gekies is vir hul kundigheid en toewyding aan opleiding. Die maatskappy is trots op sy etiese benadering en klientgesentreerde dienste, wat hulle 'n betroubare vennoot maak vir individue en organisasies wat op soek is na volhoubare sekuriteitsoplossings.
Ligging: Sandton, Johannesburg
Salaris: R10 000 R15 000 (na gelang van ervaring)
Rapporteer aan: Algemene Bestuurder
Begindatum: So gou as moontlik
Hoof Verantwoordelikhede
Administratiewe Ondersteuning
Bestuur kalenders, vergaderings, afsprake en reisreelings.
Berei professionele dokumente, verslae, aanbiedings en e-posse voor.
Handhaaf digitale en fisiese leerstelsels.
Stel agendas op, neem notules en volg op aksie-items.
Operasionele Ondersteuning
Implementeer en optimaliseer interne prosesse en werkvloeie.
Monitor taakvordering, bestuur tydlyne en verseker sperdatums word gehaal.
Volg op met belanghebbendes oor projeklewerings.
Ondersteun aan boord neem van nuwe spanlede en hul toegang tot stelsels.
Tegnologie & Stelseladministrasie
Gebruik Microsoft 365-suite (Outlook, Word, Excel, PowerPoint, Teams) effektief.
Help met nuwe digitale platforms soos CRMs, projekbestuur en helpdeskstelsels.
Hanteer basiese IT-kwessies en kommunikeer met tegniese ondersteuning.
Projekbestuur
Koordineer klein tot medium-grootte projekte van begin tot voltooiing.
Monitor vordering en rapporteer oor mylpale en risikos.
Hou projekdokumentasie op datum en verseker spanbelyning.
Algemene Kantoor- & Spanondersteuning
Optree as eerste kontakpunt vir interne en eksterne navrae.
Hanteer kantoorbenodigdhede, voorraad en logistiek.
Ondersteun by spanaktiwiteite, vergaderings en geleenthede.
Vereistes

• Matrieksertifkaat

Ondervinding in administrasie, operasionele ondersteuning of projekkoordinasie.
Uitstekende kennis van Microsoft 365.
Sterk rekenaargeletterdheid en aanpasbaarheid tot nuwe stelsels.
Uitstekende verbale en geskrewe kommunikasie.
Proaktiewe, detail-gefokusde en selfgedrewe werkstyl.
Vertroulikheid en professionaliteit is n moet.
Sterk interpersoonlike en spanvaardighede.
Voorkeur Ondervinding
Ervaring met platforms soos Asana, Trello of Monday.com.
Kennis van CRM-stelsels en outomatisering.
Agtergrond in ondersteuning van hoeprestasie spanne.
Gereed om by n strategiese en vinniggroeiende span aan te sluit? Doen nou aansoek ons sien uit daarna om jou te ontmoet!
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Skills Required