Job Description

Company Description

At SEGULA Technologies you will have the opportunity to work on exciting projects and help shaping the future within an engineering company which is at the heart of innovation. From 3D printing, augmented reality, connected vehicle to the factory of the future - new technologies are part of our 15,000 ingenious collaborators' day-to-day life.


We support industries throughout their lifecycle--from innovation to end-of-life--by offering expertise in product and process design, manufacturing engineering, operational excellence, business turnaround strategies, staffing solutions, and ongoing support.


SEGULA Technologies is always looking for new, ingenious, and daring talents worldwide to support all the major industrial actors within the automotive, aeronautics, energy, railway, naval, oil & gas and pharmaceutical sectors.


For more information: https://www.segulatechnologies.com

Job Location:

Cape Town, South Africa

Purpose of the Role:

The Office & Compliance Manager is responsible for ensuring the efficient administrative operations of the entity, supporting HR functions, assisting with financial reporting and accounting processes, and overseeing the implementation and maintenance of the Quality Management System. This cross-functional role is critical to the smooth running of the organization and ensuring compliance with internal and external standards.

Key Responsibilities:

1. Administration & Office Management

Oversee daily administrative operations, including facilities, supplies, and service provider management. Maintain corporate records and ensure compliance with internal governance processes. Liaise with external stakeholders such as legal, insurance, and company secretariat partners.

2. Human Resources Support

Support the implementation of HR policies and procedures in line with group guidelines. Coordinate recruitment, onboarding, and offboarding processes. Assist with payroll preparation, leave tracking, and HR reporting. Act as a point of contact for employee queries and internal communication.

3. Accounting & Financial Reporting

Collaborate with accounting teams for timely month-end and year-end closings. Process and verify supplier invoices, employee expense claims, and payment requests. Support the preparation of budgets, forecasts, and financial reports. Ensure compliance with local tax, audit, and statutory requirements.

4. Quality Management

Oversee the implementation and continuous improvement of the Quality Management System (QMS). Ensure that procedures and processes are documented, communicated, and followed across departments. Coordinate internal audits, management reviews, and external certification processes.

Promote a culture of quality and compliance throughout the organization.

Qualifications

Key Requirements:

Degree or diploma in Business Administration, HR, Finance, or related field. 3-5 years of experience in a similar multi-functional role. Solid understanding of HR practices, basic accounting principles, and quality systems (ISO standards preferred). Strong organizational, interpersonal, and communication skills. Ability to manage multiple priorities in a dynamic environment.

Proficiency in Microsoft Office and familiarity with ERP or HRIS systems is a plus.