Job Description

ABOUT THE ROLE

The Branch Administrator at BMG South Africa plays a crucial role in providing administrative support to various departments within the organisation. Reporting to the Head of Operations, the Administrator is responsible for performing a wide range of administrative tasks to ensure the smooth and efficient operation of the office and its functions.

DUTIES AND RESPONSIBILITIES

Communication

Represent the company in all forms of communication, maintaining good working relationships and networks with internal and external stakeholders, external suppliers, and clients. Respond to and follow up on all enquiries by email, telephone and personal visits as required. Responsibility for building and maintaining positive relationships with internal and external stakeholders Demonstrate a strong customer service focus and quality communication and output in all interactions with key stakeholders and external contacts

Office Management

Manage office supplies, equipment, and facilities. Coordinate maintenance and repairs as needed. Ensure the cleanliness and organization of the office environment.

SHEQ

Maintain safety files in accordance with applicable legislation Conduct inspections and monitor the work area to ensure safety compliance Coordinate internal SHEQ audits Manage documentation in line with SHEQ requirements Oversee the issuance of Personal Protective Equipment (PPE) Coordinate calibration of measuring equipment as applicable Update documentation as prescribed by the SHEQ department Communicate policies disseminated by the SHEQ department Facilitate Toolbox talks Report all incidents of Occupational Injuries (IOD) to the SHEQ department Support with incident investigations as appropriate

Document Management

Maintain and organise electronic and physical filing systems. Manage document storage, retrieval, and archiving. Ensure compliance with document retention policies and procedures.

Meeting Coordination

Schedule meetings, appointments, and conference calls. Arrange meeting rooms, equipment, and catering as required. Prepare meeting agendas, materials, and minutes.

Data entry and Reporting

Enter data into databases, spreadsheets, and other software systems. Generate reports, charts, and graphs from data as requested. Maintain accuracy and integrity of data records.

Travel Arrangements

Coordinate travel arrangements for staff members, including flights, accommodations, and transportation. Prepare travel itineraries and expense reports

Administrative Report

Provide general administrative support to department heads, managers, and staff members as needed. Assist with special projects, presentations, and research tasks.

EDUCATION, EXPERIENCE AND SKILLS

National Certificate NQF Level 4 / Grade 12 Business Admin Diploma (Advantageous) Proven experience (1-2 years) in an administrative role, preferably in a corporate or office setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Excellent organisational skills and attention to detail. Strong communication and interpersonal skills. Ability to multitask, prioritise tasks, and meet deadlines in a fast-paced environment. Discretion and confidentiality in handling sensitive information. Proactive attitude and willingness to take on new challenges. Familiarity with office equipment and procedures. Valid driver's license and willingness to travel occasionally as needed. Problem-solving skills Ability to work autonomously Excellent attention to detail Ability to multitask
If you have not received notification regarding your application within 2 weeks, please accept that your application was unsuccessful.

Job Types: Full-time, Permanent

Work Location: In person