Job Description

Job title

Branch Administrator

Reports to

Branch Manager

Minimum qualifications and Experience

Grade 12 / Matric or NQF 4 equivalent Office Administration qualification or similar NQF Level 5 or National N6 MS office proficient [Word, Excel, outlook, and PowerPoint] Knowledge of accounting software (Syspro would be an advantage) Excellent administrative skills with attention to detail Strong background in debtors At least 2 years debtors' clerk / bookkeeping experience

Skills Required

Technical Proficiency Compliance and Regulatory Knowledge Adaptability and Flexibility Financial Management Skills

Level

Semi-Skilled

Objective

The Branch Administrator will be responsible for the day-to-day oversight of all financial and general administration requirements for the Branch. The Branch Administrator's responsibilities include overseeing administrative staff, ensuring that the office is stocked with necessary supplies, and managing correspondence.

KEY PERFORMANCE OUTPUTS

Debtors

Allocation of incoming funds.

Preparation of debtor's statements.

Follow up of debt over pre-agreed debtors' terms.

Collection of customer information to submit for credit checks.

Problem solving for any queries on accounts.

Sound decision making to assess when account should be put on hold.

Examine customer accounts and implement collection strategies to minimize outstanding balances

Monitor and report on the debtors aging and cash flow projections

Reconcile settlements of customer-related transactions

Cash book reconciliation

Daily reconciliation of cash sales to system generated listings, actual cash on hand, credit cards and EFT payments.

Reconciliation of cash account to ensure none are long outstanding.

Adequate and prompt follow up of outstanding fund.

Process the cash book timeously and accurately.

Review the cashbook to ensure that there are no errors or duplicated transactions.

Accurate and Timely filing of all payment information

Ensure that all transactions are recorded in the correct amount, period, classification, allocation and are valid.

Petty Cash Reconciliation

Upkeep of petty cash used by means of a recon ensuring all funds issued by means of petty cash slip and validated by means of tax invoice.

Preforming reconciliations on a need be basis for funds to be re-imbursed.

General Administration

Provide effective administrative support to ensure smooth operations.

Liaise with all departments to follow up on administrative queries.

All other related tasks and responsibilities

Core Competency

Behavioral Indicators

Customer Orientation.

Demonstrates an understanding of customer's needs and the importance of service excellence.

Teamwork and Cooperation

Demonstrates respect for the opinions of others

Is committed to the achievement of team's goals

Encourages team cohesiveness and effectiveness

Analytical Thinking

Apply integrative thinking by pulling together multiple strands from many different perspectives across the organisation to understand key issues and to assess their implications on the business area and wider organisation.

Financial Acumen

Identifies opportunities to increase revenue by focusing on coordination, integration and optimisation of resources and business decisions.

Planning and organising

Prioritises, plans and organises activities to ensure urgent issues are resolved and longer-term value is added.

Communication skills

Communicates persuasively to gain agreement to proposals or ideas throughout the organisation.

Ability to work under pressure

Copes effectively with pressure, demands and adversity.

Learning orientation

Continuously assesses own development and learning needs and actively seeks opportunities and feedback to improve. Openly shares knowledge and skills with other team members to achieve organisational goals

Safety Awareness

Adheres to safety protocols to maintain a hazard-free environment.

Please apply on the website https://vulcan.co.za/vacancies

Alternatively send your CV and certified copies of ID and qualifications to hr@vulcan.co.za

Closing date: 10 October 2025

Job Types: Full-time, Permanent

Work Location: In person