Job Description

Drake International is a full-service talent management partner with a global footprint and a reputation for excellence.

We are seeking a highly motivated and energetic individual who will thrive in our entrepreneurial environment and embrace our culture of Performance and Accountability.

The Branch administrator / Receptionist is tasked with providing a quality administrative support service through the completion of the following tasks.

• Presenting a professional image at all times.
• Greet and welcome guests upon arrival.
• Answer, screen and forward incoming phone calls.
• Ensure reception area is tidy and presentable.
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Maintain office security by controlling access via the reception desk.
• Order front office supplies and keep inventory of stock.
• Control of petty cash.
• Keep updated records of office expenses and costs.
• Providing administrative assistance as required to consultants.
• Ensuring the professional layout, presentation, and accuracy of all typed documents.
• Maintenance of candidate databases as required.
• Maintenance of office equipment, furniture, etc.
• Compiling statistical information as required.
• Ensuring branch computer equipment is well maintained and serviced regularly.
• Maintenance of sales journal.
• Obtaining authorisation for payment of creditor invoices and forwarding to Head Office for payment.
• Ensuring coordination of activities with other service lines.
• Typing of candidate CV's.
• Establishing and maintaining control systems for:

• Candidate CV's.
• Stationery, office supplies, equipment, and promotional items.
• Reference checks required.
• Candidate interviews.
• Debtor credit checks.
• Receptionist/telephonist relief.
• Filing and record-keeping (manual and computerised).
• Ensuring all required candidate paperwork is completed accurately and forwarded to all the relevant parties in a timely manner.

• Grade 12
• Strong administrative experience in a service industry
• Accurate word processing skills with above-average speeds
• Excellent communication skills
• Computer literate
• Presentable
• Financial administrative skills
• Zulu speaker

Drake International