Job Description

Role Overview The Bookkeeper is responsible for managing the complete accounting and payroll function, ensuring accurate data entry, statutory compliance, payroll processing, and financial reporting in accordance with legal and internal standards. The role includes hands-on involvement in all financial processes, including payroll administration, statutory submissions, VAT, reconciliations, creditor payments, and audit support.
This is a critical, detail-oriented role requiring a high level of autonomy and accountability for all aspects of the companys financial administration.
Key Responsibilities
Data Capturing & Record Management

• Capture all supplier invoices and payroll data into approved accounting and payroll systems.
• Maintain accurate and compliant filing systems in line with legislative (POPI/PAIA) and company standards.

Payroll Administration

• Process monthly payroll, including calculations, payments, and reporting for salaried and wage staff.
• Reconcile all statutory deductions: PAYE, UIF, SDL, provident fund, medical aid, garnishee orders, and union deductions.
• Submit WCA/IOD documentation and liaise with relevant bodies within legal timelines.
• Manage employee records and leave tracking in coordination with HR.
• Maintain communication with regulatory bodies and ensure statutory compliance in all employee-related submissions.

Accounting & Finance Management

• Reconcile all bank statements including EFTs, POS transactions, and deposits.
• Process all accounting data within the companys approved financial systems.
• Prepare monthly creditor reconciliations and schedule payments as per agreed terms.
• Manage petty cash and change floats, ensuring accurate controls and reconciliations.
• Complete and submit VAT201 and EMP201, including EMP501 mid- and year-end reconciliations in conjunction with consultants.
• Provide support and documentation for annual audits and year-end processes.
• Compile supporting documentation for credit applications and resolve financial queries across departments.

General & Administrative Duties

• Address employee and internal queries related to payroll or finance in liaison with relevant managers.
• Regularly update directors on all financial and payroll matters.
• Coordinate tasks that may involve working across departments or reporting to senior managers.
• Ensure oversight and compliance of other employees contributing to the accounting function.

Requirements

• Formal qualification in bookkeeping, accounting, or a related financial field.
• Minimum of 5 years' experience in a full-function bookkeeping role, including payroll and statutory submissions.
• Proven knowledge and experience using accounting and payroll systems.
• Strong understanding of South African tax regulations, BCEA, and payroll-related compliance.

Key Attributes

• High level of accuracy, attention to detail, and numerical literacy.
• Ability to work independently and manage multiple financial processes.
• Strong organisational skills and ability to meet statutory deadlines.
• Professional and discreet with access to sensitive financial and employee information.
• Effective communicator, capable of liaising with stakeholders at all levels.
• Problem-solver with the ability to prioritise under pressure.

Should you not receive a response within 10 working days, please consider your application unsuccessful.