Job Description

Requirements:

• High Level of Pastel Proficiency especially Invoicing and Reporting (V19) (Minimum Requirement).
• Highly Proficient in Excel (Minimum Requirement).
• Matric/ Relevant Diploma or Degree.
• Minimum 3-5 Years experience in a similar role.
• Highly organised plan and prioritise.
• High energy and performance driven.
• Quick thinking and able to multi-task.
• Excellent verbal and written communication skills.
• Excellent decision making and problem-solving abilities.
• Attention to detail / Able to work under pressure / Numerically Accurate.
• Available to work extended hours where required.
• Own transport essential.

Sales Function:

• Process orders via email.
• Check data accuracy in orders and invoices.
• Check on a weekly basis any outstanding confirmations that should have been delivered or collected.
• Contact clients to obtain missing information or answer queries.
• Liaise with the Logistics department to ensure timely deliveries.
• Maintain and update sales and customer records.
• Excellent customer service.

Finance Function:

• Writing up delivery notes to maintain sequence.
• Follow up with various warehouses re missing DNs.
• Liaising with Sales Coordinators re confirmations and correct stores.
• Print delivery notes, release notes and load instructions - match to DNs.
• Daily Invoicing of all Sales / Credit Notes.
• Constant follow up re any queries relating to pricing etc.
• Liaising with re stock input on Pastel into main warehouses (no invoicing if there is no stock on Pastel).
• Liaise with sales coordinator and warehouse staff re any stock discrepancies.
• Inventory Journals to be printed and checked before updated.
• Credit note listing / Monthly.
• Daily download of all captured batches in Excel - balance figure to Pastel.
• Weekly batches prepared and balanced for FNB download for Debtor Finance.
• Reconcile all consignment stores - at month end.
• Daily and weekly sales reports are required daily to Executives and once a week on a Friday to all staff.
• Send a list of any outstanding confirmations to all sales coordinators at month end for final check.
• General reporting on request.

Please consider your application unsuccessful should you not receive a response within 2 weeks of applying.

JobPlacements.com