Job Description

We are seeking a meticulous and highly organized Bookkeeper to manage the financial records for a portfolio of complexes. The ideal candidate will be proficient in all aspects of bookkeeping, from daily reconciliations to year-end preparations, and will play a crucial role in ensuring the financial health and compliance of our client's properties. This role requires a strong understanding of financial principles, exceptional attention to detail, and the ability to work independently and collaboratively.
Key Responsibilities:
Financial Management & Reconciliation:
Draw and reconcile bank statements, investment accounts, and money market accounts for all complexes on WeConectU.
Ensure accurate deduction of insurance premiums and liaise with the Municipality to obtain invoices.
Identify and manage accounts in arrears, initiating handover to attorneys when necessary.
Process bi-weekly payments for COCT accounts based on spreadsheets created from information provided by Portfolio Managers.
Capture creditors on a weekly basis.
Calculate water readings for individual owners and import them into WeConectU.
Perform self-reviews of financials for each Body Corporate (BC) and Homeowners Association (HOA) in the portfolio, verifying the accuracy of levies, management fees, insurance, garden services, and municipal accounts.
Calculate management fees for complexes annually after AGMs.
Prepare and process weekly and monthly wages for complex employees, including relevant registrations and deductions (e.g., UIF, Workmen's Compensation) via e-filing.
Complete all necessary documentation for employee resignations (e.g., UI-19).
Invoicing & Statements:
Send out monthly levy statements via email.
Create levy invoices, tax invoices, debit notes, and credit notes.
Generate monthly TAX invoices on WeConectU for complex postage, stationery, and telephone costs.
Capture monthly debit orders for owners and submit them electronically to Netcash.
Audit & Compliance:
Collate and compile all financial year-end documentation for auditors.
File and scan year-end documents (e.g., using Metrofile) for future reference.
Assist Portfolio Managers with financial queries from auditors.
System Management & Administration:
Set up financial details for new complexes on Pastel and hand over to Portfolio Admin Managers for owner detail loading.
Establish debit order systems for new complexes.
Process all copies for complex packs.
Update transfer registrations on the WeConectU system.
Send Community Reports to Trustees monthly.
Transfers Management:
Issue Levy Clearances, Consents, and Waivers to transfer and bond attorneys where applicable.
Draw accounts (WeConectU) for properties and calculate and provide transfer figures, including levies, maintenance, clearance fees, and attorney fees.
Ensure buyers do not have outstanding debt at the time of purchase.
Make informed decisions regarding the issuance of Levy Clearances, Consents, and Waivers.
Obtain purchasers' information and confirm details for registration purposes.
Provide information to the financial department to update systems with new owner details.
Issue documents upon payment and collect costs for Levy Clearances.
Communicate effectively with all stakeholders and attorneys.
Obtain authorization to negotiate discounts when necessary.
Follow up monthly with attorneys to confirm transfers.
Maintain comprehensive records of all transfer information.
Collaboration & Support:
Assist Portfolio Managers with various financial queries.
Qualifications and Experience:
Strong understanding of basic accounting principles and financial reporting.
Formal accounting or bookkeeping qualification
Previous related experience within a body corporate/sectional title or property administration context highly advantageous
Experience with payroll processing (wages)
Experience in creditors, particularly reconciliations
Excellent attention to detail and accuracy.
Strong organizational and time management skills, with the ability to prioritize tasks effectively.
Proficient in Microsoft Office Suite, especially Excel.
Ability to work independently and as part of a team.
Strong communication and interpersonal skills.
Ability to handle confidential information with discretion.
Problem-solving skills and a proactive approach to identifying and resolving discrepancies.
Kindly note that by submitting your application for this career opportunity, you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position and this information may be shared with the relevant stakeholders in the business.
Please note that only short-listed candidates will be contacted.
Should you not have heard back within a two-week period, please assume that your application was unsuccessful.
All job postings are in accordance with our Client's BEE requirements. Please only send certificates when requested to do so.