Job Description

The successful candidate will need to meet the minimum requirements listed below:

• Minimum of 5 years experience in a Finance/bookkeeping position or similar.
• Sound knowledge about the accounting up to trial balance.
• Knowledge about Club Master Software will be a benefit.
• People Management and HR Skills
• Computer literacy (above average working knowledge of MS Word, Power Point and Excel)
• Good communication (English) and interpersonal skills.
• Sound Financial Acumen

PRINCIPAL ACCOUNTABILITIES
Daily recordkeeping and maintenance of the book of accounts by capturing transactions daily, preparing bank reconciliations, debtors maintenance, creditors maintenance, for day-to-day financial operations of the club.
RESPONSIBILITES BOOKKEEPING
1)Bank Management

• Capture the bank statements into the accounting system daily.
• Reconcile the bank general ledger (GL) account.
• Capture the payments into the accounting system.
• Process the monthly debit order collections into the accounting system.
• Petty cash management and reconciliation.

2)Cash-ups

• Oversee and reconcile daily cash and card transactions from various departments within the club, including restaurant, and bar.
• Verify cash amounts against sales records and receipts to ensure accuracy.

3)Accounts Receivable

• Oversee the capturing of receipts, verify supporting documents for validity and accuracy.
• Capture the debtor invoices when required.
• Oversee the capturing of financial administration for membership accounts.
• Reconcile member spending accounts.
• Reconcile member rental accounts.
• Reconcile corporate accounts.
• Reconcile of debtors control.

4)Accounts Payable

• Capture the creditors invoices.
• Reconcile GRVs captured by other members of staff.
• Capture the creditor payments in the accounting system.
• Ensure all processed invoices are valid and accurate.

5)Annual membership billing

• Oversee the process of membership database changes to prepare for annual billing.
• Oversee the capturing of membership invoices and credit notes.

6)Human Resources/ Compliance/ Legislation (Optional)

• Full payroll function, UI-19 submissions, EMP201, annual and bi-annual EMP501 reconciliations, IRP5s and Workmans Compensation Annual Returns.

• Maintain the job descriptions, contracts, and all statutory information in Employee Files.
• Annual CIPC submissions.
• Liaise with external Provident fund consultants regarding membership, policies and other fund related procedures.
• Liaise with external HR consultants regarding disciplinaries, policies and other HR related procedures.
• Maintain personnel files.

7)Record Keeping

• Maintain organized and up-to-date files for all finance related documents.
• Ensure compliance with record-keeping requirements and internal control procedures.
• Maintain fixed asset register monthly.

8)Month end reports

• Process monthly journals (Cost of sales, salaries, etc.).
• Compile monthly management accounts.
• Compile monthly cashflow.
• Compile annual budget.