Job Description

RESPONSIBILITY OF JOB:

The incumbent will report directly to the Regional Financial Controller. The responsibility of the Bookkeeper is to ensure accurate and timeous recording of financial transactions, preparation and submission of various periodical financial management reports, management of balance sheet reconciliations and ensuring accurate reflection of the accounting records of Company Industries (Pty) Ltd Support services, the duty shall be conducted in compliance with the International Financial Reporting Standards.

BOOKKEEPING

Update the General Ledger with the sub-ledger modules on a periodic basis to keep up to date with the monthly profitability

Update the General Ledger with all sub-ledger modules at month end and reconcile any variances

Check the Trial Balance for any anomalies

Analyze variations from the budget

Prepare monthly management accounts and submit the accounts (Balance sheet and all schedules, Income statement, cash flow statement) on PM (Infor) within the dedicated deadline set

Completion of the casual reports on PM within the dedicated deadline set

Ensure proper month end closing of the general ledger

Prepare monthly balance sheet reconciliations by ensuring that there is a proper understanding of the balances and all necessary support schedules are attached to the recons

Submit the recons to the Regional Financial Controller for review and signing

Process all monthly journals i.e., Salaries, inter-company charges, monthly provisions, VAT, etc.

Verify banking details and Process all EFTs payment and upload bank file from SAGE into FNB for payment.

Process Rand and CFC Cashbooks and reconcile to bank statement Prepare daily cash and weekly cash forecast.

Ensure that all recurring payments and returns are made on time i.e., Telephone, Water and Electricity, etc.

Ensure that all contracted expenses are charged as per contract price

Calculation and completion of monthly VAT.

Also consolidate all divisions VAT returns and ensure accurate submission on SARS e-filing.

Monthly preparation of VAT input and output reconciliation.

Prepare monthly expense variance analysis for the management meetings

Ensure that the monthly checklist is completed each month and outstanding issues are reported and attended to.

Complete BOP forms for foreign payables and receivables

INTERCOMPANY:

Processing sales intercompany invoices / credit notes on Sage system

Allocation of payments to correct intercompany debtors to correct invoice

Following up on outstanding accounts, differences and handling intercompany complaints and resolve queries

Preparing and sending intercompany invoices

Calculating monthly interest from call account with all intercompany divisions and group companies.

Calculate and process interest calculation on all intercompany loan accounts.

CREDITORS:

Match creditors invoices to delivery notes, purchase orders and check calculations, discount, additions, correct information on the invoice (VAT, address, name, VAT number) etc.

Highlight any variance to ensure that such variances are sorted out or agreed upon prior to processing payment

Process creditors invoices on Sage ERP system on an ongoing basis to ensure all invoices are processed before month end.

Review the list of outstanding creditors invoices and follow up with the suppliers regarding delivery of invoices.

Prepare supplier reconciliations and arrange month end payment runs and get authorization from the Regional Financial Controller and Group Assistant Accountant.

Ensure that discounts are deducted from payment made within the prescribed period

Ensure expenses are charged to the correct general ledger code

Ensure that the information on the suppliers Masterfile is always accurate

Complete the suppliers credit application form.

Ensure that all relevant supplier documents have been submitted and proper authorization is obtained prior to loading the new supplier on the creditors Masterfile

Ensure that sufficient proof of banking details is obtained prior to loading supplier bank details.

FIXED ASSETS

Maintain the Fixed Assets Register to ensure that the asset register reconciles to the Management Accounts and Trial balance and the relevant year end and tax pack schedules.

Allocate Capital expenses to the correct Capex number.

Allocate all completed Capex items to the Asset Register.

Control the Capital expenditure and bring to the attention of management any over expenditure.

Ensure that the Asset register reflects the physical assets on site. Ensure that physical assets are properly tagged for ease of identification

BUDGETS AND FORECASTS:

Assist in the preparation of the annual budgets and forecasts

Update the budget packs with all the relevant budgets and comparative information

Upload the budgets into PM (Infor), or an equivalent accounting system

FINANCIAL YEAR END:

Complete the accounting schedules (PM-Infor) and tax packs (excel), including supporting documents

Provide the Auditors with information as required and attend to their queries.

GENERAL ADMIN:

Foreign and Local Petty cash and company credit card reconciliation

Assist and perform any specifically requested task within the scope of the function

ETHICAL STANDARDS

Always observe high ethical standards in all your dealings

QUALIFYING CRITERIA:

Three years experience in a similar role

Matric with Accounting as a major subject

Post matric accounting qualification

Ability to work outside of "normal" working hours to meet deadlines

Experience on Sage X3

Microsoft Excel and Average Word knowledge

Note:

The above points do not constitute the employees sole job function. The incumbent might be asked from time to time to perform other tasks not mentioned above but within the job holders expertise

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