Job Description

Job Summary
Our client, a well-established company based in Brackenfell, is seeking a meticulous and experienced Bookkeeper to join their close-knit team. Due to the current office dynamic, they are ideally looking for a female candidate in her mid-30s who thrives in a collaborative environment and can bring both professionalism and a warm, approachable personality to the role.
This is a fantastic opportunity for someone who enjoys working in a structured yet friendly setting, with the chance to make a real impact on the smooth financial operations of the business.
Responsibilities and duties are as follows:
Accounting & taxes

• Processing and reconciliation of all bank accounts (2 x current, 1 x money market, 6 x market links)
• Processing of weekly/monthly/yearly journals (depreciation, payroll, vehicle loans, bank loans, taxes, etc.)
• Processing and reconciling all transactions up to trail balance
• Calculating, completing and submitting provisional taxes (bi-yearly) and payments
• Calculating, reconciling, completing and submitting monthly VAT returns and payments
• Calculating, completing and submitting dividend tax returns and payments
• Calculating and recording of income tax
• Arranging with external auditor with regards to financial statements

Debtors/Customers

• Processing sales orders and resolving any queries
• Processing delivery notes (when needed)
• Processing and sending proforma invoices, invoices, credit notes and monthly statements
• Creating of new customers and/or updating of details of existing customers
• Quoting customers
• Sending out letters and price increases
• Following up on outstanding accounts and arranging repayment plans
• Obtaining prices to assist with costing and determining price increases
• Maintaining professional relationships with accounts and sales departments
• Vendor applications

Creditors/Suppliers

• Processing purchase requisitions (when needed)
• Approving purchase requisitions (when needed)
• Placing purchase orders (services)
• Grv'ing of services (transport, services, etc.)
• Converting grv's into purchase invoices and ensuring delivery notes and invoicing agrees
• Processing credit notes
• Processing invoices not related to stock (stationery, utilities, rent,
• Monthly reconciliation
• Creating new suppliers and/or updating details of existing suppliers
• Handling any supplier related queries
• Maintaining professional relationships with accounts and sales departments
• Credit applications

Payroll & HR

• Processing of weekly payroll from timesheets
• Processing monthly payroll
• UI-19 submissions
• Calculating, reconciling and submitting monthly EMP201 returns and payments
• Calculating, reconciling and submitting monthly provident fund returns and payments
• Calculating and reconciling of staff loans and savings
• Preparing, reconciling and submitting bi yearly EMP501 returns and distributing IRP5/IT3A certificates
• Assisting staff members with any queries (taxes, provident fund, leave, income tax return submission)
• Processing of leave
• Updating existing and new employees and removing employees from provident funds
• Updating beneficiaries lists for provident fund
• Assisting with completing of 2 pot savings and fund withdrawals
• Compensation Commissioner calculations, submissions and payments
• Preparing of contracts

Reporting & cash flow for management

• Weekly sales orders report for up-to-date open orders for purchasing and manufacturing requirements
• Preparing monthly income statement per division
• Preparing management accounts
• Weekly and monthly cash flow
• Monthly sales reports (sales per customer, units, sales vs targets)
• Customer reports (age analysis for cash flow, account vs non-account)
• Monthly purchases reports (purchase per supplier, purchases per inventory category, consumables)
• Employee costs reports (when requested)
• Any other report requested

ERP system

• Manufacturing and assembling

• Assisting with processes
• Creating and processing of job cards or work orders (when needed)
• Amending bill of materials
• Investigating any problems and correcting them
• Inventory

• Reviewing and amending inventory codes
• Reconciling inventory quantities
• Compiling of stock take reports
• Assisting with stock take investigations
• Finalizing stock take
• Recording of stock adjustments after obtaining approval
• Reviewing of cost prices
• Repacking of services onto inventory codes (example transport cost to be included in cost price of steel plates)
• Administrator

• Maintaining the system
• Reporting any issues to support and follow up
• Training
• Creating of users and assigning access
• Assist in creating and implementing processes from floor to system with regards to purchasing, dispatching, assembling and manufacturing
• Providing technical support to staff members

Ad-hoc

• Maintaining the property CC's books
• Maintaining the sister water company's books
• Maintaining the NPC company's books
• Loading payments on the banking online system and sending proof of payments to relevant parties
• Loading/arranging with bank with regards to forex payments/receipts
• Answering of telephone, transferring of calls or taking messages
• Resolving IT issues and/or communication for IT
• Health & Safety file
• Arranging training for staff members
• Arranging services
• Filing duties
• Arranging data plates for filters
• Communicating with City of Cape Town with regards to electrical or water issues
• Purchasing of stationery
• Purchasing of kitchen supplies
• Assorted ad hoc admin duties as required from time to time

Important:
If you do not hear from us within 14 days, please consider your application for this role unsuccessful. By submitting your application for this position, you consent to the retention of your personal information in our database for future employment opportunities. You also grant permission for your details to be reviewed by third parties solely for recruitment and employment purposes. Additionally, you confirm that all information provided is accurate and truthful.
JenRecruitment
Recruiter