Job Description

MAIN PURPOSE OF POSITION:

The Main purpose of the Bookkeeper is Reconciling of the Cash Books to the Bank Statement, Verifying and processing of Sundry transactions, Managing and Verifying Expense Claims and Travel Advance procedures, Raising Bank entries for all Bank Accounts per Company, Managing Company Credit Card transactions, loading payment for Sundry Trans-actions and Paying Foreign Consultants.

Performance Standards

Preparation of Sundry creditors ensuring that supporting documentation and reconciliations is attached to all payment requests for sign off by the manager before loading on the Bank portals for First Distribution SA ex-cluding marketing payments. Supporting documentation will be Statement, Invoice, Email & AP Ledger Loading all approved staff Expense Claims & Travel Advance payments on the bank for all First Distribution en-tities & EMMC + Expense Claims are to be checked and validated.
+ ROE to be checked against XE Currency rate for that specific day.
+ Entertainment claims are to be checked against Target before payment.
+ Travel Advances are to be managed, and claim follow-ups are to be sent prior to the due date.
+ If advances are not paid back on time, Salary Deductions are to be issued.
Avis Car Rental vouchers for Travel, as well as the Reconciliation and payment of this account Load all Marketing-related payments to suppliers at Absa Bank and Investec for All First Distribution entities, The Linux Warehouse and EMMC once approved by the Marketing Manager Responsible for their own Cash Book entries in the assigned cash books for all First Distribution SA entities Responsible for raising the bank entries in all bank accounts for all First Distribution SA entities, The Linux Warehouse, CBS Africa & First DMT Full bank recons on all Bank accounts for all First Distribution SA entities, The Linux Warehouse, CBS Africa & First DMT Raising Sundry Creditors invoices in Accpac all First Distribution SA entities Raising Company Credit Card transaction in Accpac for EMMC, ETD, CBS Africa & First DMT Loading Sundry payments on the bank portals for all First Distribution SA entities, The Linux Warehouse, CBS Africa & First DMT Loading payments on the Investec portal for offshore sundry payments for all First Distribution SA entities, The Linux Warehouse, CBS Africa & First DMT Processing Manual BOP payments were necessary for all First Distribution SA entities Assisting with BEE reporting, supplying documents and any ad hoc reports were necessary. Reconciling the Bank Clearing accounts by ensuring the balances are zero at month end. Confirm the cash book closing balance, balances to the GL control accounts in Accpac. Completing Sundry credit applications where applicable Filing Linked to the above functions. Any other ad hoc duties are required from time to time.

Internal training associated with competencies:

Adhere and complete the Company Learning Map issued during the first week of employment to meet expecta-tion.

Minimum Qualification:

Matric Certificate Financial Degree / Diploma (Advantageous)

Minimum Experience:

4-5 years' experience within a Bookkeeping role Intermediate Level Excel Experience Experience working on Accounting packages (Accpac Advantageous) Solid General Ledger experience

Physical Requirements:

4-5 years' experience working with AccPac. High attention to detail and accuracy Well-structured and organized. Advanced Problem-solving skills Excellent communication skills (Verbal and non-verbal) Able to perform in a pressurized and demanding working environment. Able to manage High work volumes.

Office Requirements:

Strictly Work-from-office environment. Semi-formal dress code. Working hours are from 08:00 - 17:00. Excellent international business language skills (English), both written and verbal. Reliable transport to and from the office.

NOTE:

This is a permanent position subject to a successful three-month probationary period. You will be required to perform such duties as reasonably required by the business. Your job description may be amended from time to time if it is valid and reasonable. You will serve the Company or any Associated Entity in such capacity as management may reasonably require. Duties must be performed faithfully, diligently, and to the best of your abilities. You agree to use your best endeavors to promote the best interests of the Company and any Associated Entity. * You may be required within reason, to work outside of set duties and/or perform in more than one role