Job Description

My client in the manufacturing industry is seeking a Bookkeeper to join their highly successful business in Balito. Initially a six month contract with a possibility to permanent.

Responsibilities:

• Price list updates
• Entering of new price lists on Sage Accounting
• Processing of item adjustments entries
• Recording of entries for audit purposes
• Updating the banking daily
• Processing and reconciling of the bank statements
• Payment processing
• Receive and process payments from customers through various channels, such as checks, electronic transfers, and credit card transactions
• Record and allocate payments to the appropriate customer accounts
• Collections
• Monitor accounts to identify overdue payments
• Contact customers regarding outstanding invoices, resolve payment discrepancies, and negotiate payment plans if necessary
• Reconciliation
• Reconcile customer accounts and resolve any discrepancies or issues in a timely manner
• Ensure that payments are accurately applied to the correct invoices
• Account maintenance
• Maintain accurate and up-to-date customer information, including contact details and credit terms
• Update customer records with payment and transaction details
• Credit checks
• Conduct credit checks on new customers and assess credit-worthiness before extending credit terms on CGIC
• Recommend changes to credit limits based on payment history and financial stability
• Reporting
• Prepare and analyze reports on accounts receivable aging, cash receipts, and customer balances
• Provide weekly updates to management on the status of accounts receivable
• Communication
• Communicate effectively with customers, sales teams, and other internal stakeholders regarding payment-related issues and resolutions
• Collaborate with the sales department to address customer inquiries and resolve disputes
• Documentation
• Maintain organized and complete documentation of all accounts receivable transactions and communications
• Assist in preparing documentation for internal and external audits
• Customer service
• Provide excellent customer service by addressing inquiries and concerns related to billing and payments in a prompt and professional manner
• Invoice processing
• Receive and review invoices from vendors for accuracy and completeness
• Code and enter invoices into the accounting system, ensuring proper allocation to the correct expense accounts and cost centers
• Approval workflow
• Coordinate with department heads or managers to obtain necessary approvals for invoices before processing payments
• Ensure compliance with company policies and approval procedures
• Payment processing
• Prepare and process payment batches through various methods such as checks, electronic transfers, and automated payment systems
• Schedule payments in accordance with vendor terms and discounts to optimize cash flow
• Vendor Relations
• Communicate with vendors regarding payment inquiries, discrepancies, and issue resolution
• Maintain positive relationships with vendors to ensure smooth transactions
• Expense Reimbursement
• Process employee expense reports, verifying receipts and adherence to company expense policies
• Ensure timely reimbursement to employees for approved expenses
• Record Keeping
• Maintain accurate and up-to-date records of accounts payable transactions
• Reconcile vendor statements and resolve any discrepancies in a timely manner
• Month-End Closing
• Assist in month-end closing activities, including reconciling accounts payable balances and preparing reports for management
• Vendor Setup and Maintenance
• Assist in setting up new vendors in the system, collecting necessary documentation, and validating vendor information
• Regularly review and update vendor information to ensure accuracy
• Audit Support
• Provide documentation and support during internal and external audits related to accounts payable transactions
• Ensure that all records are well-organized and easily accessible
• Maintain and update new assets on the fixed asset register

Requirements:

• Diploma with 4 years experience
• Experience in the manufacturing industry advantageous
• Sage Evolution

Please note that if you have not heard from us within 2 weeks of your application, please consider it as unsuccessful for this particular role. Please do though continue to follow us online and apply for suitable opportunities.

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