Job Description

BidPartner specializes in helping businesses win tenders, bids, and contracts. We work with companies across various sectors to identify opportunities, prepare compelling bid submissions, and secure new business through competitive procurement processes.

We're looking for a detail-oriented Bid Administrator to join our team and help our clients capture more opportunities.

About the Role

As a Bid Administrator, you'll be responsible for the end-to-end management of the bid process, from identifying opportunities to submitting winning proposals. You'll work with multiple clients across different industries, managing deadlines, coordinating stakeholders, and ensuring every submission is compliant, compelling, and delivered on time.

This role is perfect for someone who thrives on organization, loves working with documents and data, and gets satisfaction from seeing their work result in winning bids.

What You'll Actually Do

Opportunity Identification & Tracking

Monitor tender portals, government websites, and industry platforms for relevant RFPs, RFQs, and bid opportunities Maintain a database of upcoming opportunities and deadlines Alert clients and internal teams to relevant opportunities Track bid submissions and outcomes

Bid Preparation & Submission

Prepare and compile bid documentation according to tender requirements Ensure all submissions are complete, compliant, and submitted before deadlines Coordinate with clients to gather required documentation (company profiles, financial statements, tax clearances, B-BBEE certificates, etc.) Format and proofread bid documents to ensure quality and professionalism Manage multiple bids simultaneously across different clients and sectors

Compliance & Documentation

Review tender documents to understand all requirements and evaluation criteria Ensure compliance with all mandatory requirements Maintain organized filing systems for all bid documentation Keep client documents up to date (registrations, certifications, company information) Track validity periods for certificates and registrations

Stakeholder Coordination

Liaise with clients to obtain information and approvals Coordinate with technical teams for pricing and technical proposals Communicate with procurement officials for clarifications Provide regular updates to clients on bid status and outcomes

Administration & Reporting

Maintain accurate records of all bid activities Track win/loss rates and prepare performance reports Manage bid libraries and templates Update company databases and CRM systems
Who You Are

The Non-Negotiables:

Exceptional attention to detail, you catch errors others miss Highly organized with the ability to manage multiple deadlines Strong written and verbal communication skills Proficient in Microsoft Office (Word, Excel, PowerPoint) Able to work under pressure and meet strict deadlines Self-motivated and able to work independently

Experience & Skills Required:

Previous experience in bid administration, tender management, or procurement (preferred) Understanding of the tender/bid process in South Africa Familiarity with government procurement portals (National Treasury eTender Portal, provincial portals, etc.) Experience working with compliance documents (B-BBEE, tax clearances, company registrations) Strong administrative and coordination skills Ability to read and interpret tender requirements

Technical Skills:

Proficient with document management systems Experience with CRM or project management tools (advantageous) Comfortable working with PDF forms and online submission portals Basic understanding of government procurement regulations (advantageous)

The Ideal Candidate:

Has a systematic approach to work Thrives on completing tasks and meeting deadlines Can spot inconsistencies and gaps in documentation Is proactive in following up and getting things done Understands the importance of compliance in procurement Has excellent time management skills

Bonus Points:

Experience in specific sectors (construction, IT, professional services, etc.) Knowledge of PPPFA regulations and government procurement processes Experience with corporate bid submissions Understanding of pricing strategies and bid evaluation criteria
What You'll Learn

Deep understanding of procurement processes across different sectors How to craft winning bid responses Stakeholder management and client relationship skills Project management and deadline coordination Strategic thinking around opportunity selection
What We Offer

Compensation:

Competitive salary based on experience (R5,000-R8,500)

Growth:

Opportunity to grow into senior bid management or business development roles

Environment:

Work with diverse clients across multiple industries

Impact:

See the direct results of your work when clients win contracts

Tools & Resources:

Access to bid management software, templates, and databases

Time Commitment

Full-time position based in Johannesburg

How to Apply

Send us:

Your CV/resume highlighting relevant experience A brief email explaining why you're interested in this role and what makes you great at administrative work If available, an example of a document you've prepared or formatted (redacted if necessary)
We're looking for someone who can start as soon as possible.

Job Types: Full-time, Permanent

Pay: R5000,00 - R8000,00 per month

Work Location: In person