Job Description

Duties and Responsibilities

Ensure that AS Financial policies and procedures are always adhered to.

Phone Suppliers and get quotes- Learner PPE

Complete Purchase Order process

Receive stock from Supplier,

Hard Copy Stipend Files maintained 100%

Distribute pay slips to students

Compiling stipend calculation sheets and capturing stipends

Disciplinary Process with learners

Answer phones, take messages, make photocopies, check emails regularly

Follow up phone calls

Receive and attend to students

Assist in maintaining liaisons with suppliers, follow-ups

Liaise with other departments

Purchases: request quotes, process purchase order

Maintain PPE and relevant stock, request quotes, process purchase orders

Filing and record keeping of Hard copy stipend registers

Assist in general administration

Monthly Learner Attendance Registers

Stipend Supporting Documents, i.e., Sicknotes; Clinic Letters, etc.

Learner Stipend Enquiries, Managed and Resolved Evidence

Calculation stipend sheets continuously populated and checked for accuracy

Submission of Populated Calculation sheets and Analysis to Finance

Report 1 and Report 3 Signed Off by Manager

Stipend Files Updated and Available

Weekly Reporting updates

SETA Analysis populated and evidence compiled in line with SETA requirements for submission for tranche payments

Assist with Invoice queries for SETA and Corporate clients

Update and Departmental Communication with inter regards to learner termination and confirmation letters (scanned and evident on folders)

COIDA uploads for IOD's

Ensure all required documents are submitted to finance so U19 forms can be processed and delivered to the Attendance/Stipends Officer for learner distribution

Qualifications

Tertiary qualification will be beneficial.

Proficient in MS Office (Word, Excel, PowerPoint and Outlook)

Grade 12 with a Maths pass mark of 60% or higher or Maths Literacy pass mark of 70% or higher

Work experience

You need to display an excellent understanding of business matters and possess outstanding motivational skills.

Also, successful candidates are expected to show evidence of occasions when they created/enhanced products and helped increase a company's sales.

Applicants are required to submit evidence of previous employment involving stipends.

Attributes

Numeracy and analytical skills

Ability to use the company software.

Will be required to work overtime from time to time.

Must be a team player.

Must have attention to detail.

Ability to learn new systems quickly.

Good time management skills will be required.

Verbal and written communication skills

Job Type: Full-time

Work Location: In person