Job Description

Position: Executive/Virtual Assistant (with Accounting Focus)
Location: Remote (South Africa preferred)
Budget: $1,000 - $1,500 per month
Schedule: Flexible hours, aligned with U.S. (West Coast) time zone
About the Role
We're looking for a proactive, detail-oriented Executive/Virtual Assistant with a strong background in accounting and administrative support. This role requires someone who can manage both financial tracking and executive coordination with efficiency and discretion.
You'll support day-to-day business operations, maintain organized financial records, assist with billing and cost tracking, and ensure smooth administrative processes. The ideal candidate is tech-savvy, communicates well, and can take ownership of tasks with minimal supervision.
Key Responsibilities
Accounting & Financial Support
Manage and maintain records in QuickBooks and other accounting CRMs.
Track expenses, invoices, and vendor payments accurately.
Prepare basic financial reports and summaries for review.
Assist with budget management and cost reconciliation.
Administrative & Executive Assistance
Manage calendars, meetings, and correspondence for leadership.
Handle document organization, filing, and data entry.
Coordinate between departments and external partners as needed.
Support general business operations and process improvements.
Operational Efficiency
Maintain an organized digital workspace.
Use automation tools and modern software to streamline repetitive tasks.
Monitor deadlines and ensure tasks are completed promptly.
Preferred Qualifications
3+ years of experience as an Executive Assistant, Virtual Assistant, or Accountant.
Proficiency in QuickBooks, Google Workspace, and online CRMs.
Strong communication and organizational skills.
High attention to detail and ability to manage multiple priorities.
Tech-savvy and comfortable learning new tools quickly.
Culture Fit
We're seeking someone who is:
Professional yet personable, able to communicate clearly and confidently.
Adaptable and proactive, with a strong sense of responsibility.
Based in South Africa, aligned with Western business culture.
Employment Terms
Compensation: $1,000 - $1,500/month (based on experience)
Paid Time Off: 1 week PTO annually
Public Holidays: South African public holidays observed
Hiring Process:
Round 1 - Initial interview with our recruitment team
Round 2 - Final interview with leadership

Skills Required