Job Description

Assistant Payroll Manager
Qualifications

• Matric
• Certified Payroll Practitioner (CPP) - Offered by the South African Payroll Association (SAPA)
• Payroll Technician Certification - Offered by the Institute of Certified Bookkeepers and Accountants (ICBA)
• National Diploma in Payroll Administration - Offered by various institutions, such as the University of Johannesburg
• Certificate in Payroll Administration - Offered by the University of Pretoria
• Advanced Certificate in Payroll Administration - Offered by the University of Cape Town
• Certified Accounting Technician (CAT) - Offered by the Association of Chartered Certified Accountants (ACCA)
• Certified Bookkeeper (CB) - Offered by the Institute of Certified Bookkeepers and Accountants (ICBA)
• Payroll Administration Certification - Offered by the South African Institute of Chartered Accountants (SAICA)

Requirements

• Minimum 2-3 years' experience in a payroll administration role.
• Experience with payroll software and systems (e.g., Sage, SAP, Oracle).
• Proficient in Microsoft Office, including Excel, Word, and Outlook

Duties

• Payroll Administration
• Assist with the preparation and processing of monthly payroll, including data capturing, payment calculations, and payment processing.
• Ensure accurate and timely payment of employees' salaries, bonuses, and benefits.
• Maintain accurate and up-to-date payroll records, including employee data, leave records, and payment history.
• Assist with the administration of payroll-related benefits, such as medical aid, pension fund, and group life insurance.
• Third-Party Payments
• Ensure timely and accurate payment of third-party payments, including:
• Provident fund contributions
• UIF contributions
• SARS payments (PAYE, SDL, UIF)
• Medical aid contributions
• Pension fund contributions
• Group life insurance premiums
• Reconcile third-party payment statements and resolve any discrepancies
• Compliance
• Ensure compliance with relevant legislation, including:
• Basic Conditions of Employment Act
• Labour Relations Act
• Income Tax Act
• Unemployment Insurance Act
• Compensation for Occupational Injuries and Diseases Act
• Maintain knowledge of changes to legislation and regulations affecting payroll and implement changes as required.
• Ensure compliance with company policies and procedures.
• Audit Trails and Assistance with Audit
• Assist with the preparation of audit trails and schedules for internal and external audits.
• Provide supporting documentation and explanations for audit queries and findings.
• Assist with the implementation of audit recommendations and corrective actions.
• Employee Queries and Support
• Provide support and assistance to employees on payroll-related matters, including salary queries, leave applications, and benefits.
• Respond to employee queries in a timely and professional manner.
• Reconciliation and Reporting
• Assist with the reconciliation of payroll-related accounts, including the payroll bank account and benefits providers.
• Prepare and submit payroll-related reports, including monthly payroll reports and annual returns.
• System Administration
• Assist with the administration of the payroll system, including data maintenance, system updates, and troubleshooting.
• Ensure data integrity and accuracy in the payroll system.
• Ad-hoc Responsibilities
• Assist with special projects and ad-hoc tasks, as required.
• Provide support and assistance to other departments, as required.
• Employment Laws
• Basic Conditions of Employment Act (BCEA): Regulates employment conditions, including working hours, leave, and termination.
• Labour Relations Act (LRA): Governs collective bargaining, trade unions, and dispute resolution.
• Employment Equity Act (EEA): Promotes employment equity and prohibits unfair discrimination.
• Taxation Laws
• Income Tax Act: Regulates income tax withholding and payment.
• Pay As You Earn (PAYE): Requires employers to withhold tax from employees' salaries.
• Value-Added Tax (VAT): Regulates VAT payments and returns.
• Social Security Laws
• Unemployment Insurance Act: Requires employers to contribute to the Unemployment Insurance Fund (UIF).
• Compensation for Occupational Injuries and Diseases Act (COIDA): Regulates workers' compensation for occupational injuries and diseases
• Pension Funds and Retirement Laws
• Pension Funds Act: Regulates pension funds and retirement annuities.
• Retirement Funds Act: Governs retirement funds and their administration.
• Data Protection and Privacy Laws
• Protection of Personal Information Act (POPIA): Regulates the processing and protection of personal information.
• Other Laws and Regulations
• Bargaining Council Agreements: Requires employers to comply with industry-specific agreements.
• Sectoral Determination: Regulates minimum wages and working conditions for specific industries.
• South African Revenue Service (SARS) regulations: Requires employers to comply with tax regulations and submit returns.

For more information please contact: