Job Description

Assist in Developing Purchasing Strategies:

Contributed to creating and implementing purchasing policies and strategies aligned with organizational goals and budget.

Supplier Management:

Assisted in identifying, evaluating, and selecting suppliers based on quality, price, and reliability, while maintaining strong relationships with existing vendors.

Contract Negotiations:

Involved in or solely conducted negotiations on contracts, pricing, and delivery terms to secure optimal value.

Inventory Management:

Worked closely with inventory control teams to determine optimal stock levels, reduce waste, and ensure timely material availability.

Cost Control:

Monitored purchasing expenses, identified cost-saving opportunities, and supported management of the purchasing budget.

Quality Assurance:

Ensured that all procured goods and services met required quality standards and specifications.

Team Supervision:

Assisted in supervising and mentoring purchasing staff, delegating tasks, and guiding purchasing processes.

Risk Management:

Identified potential supply chain risks and helped develop mitigation strategies.

Record Keeping:

Maintained accurate and up-to-date records of purchases, contracts, and supplier information.

Regulatory Compliance:

Ensured purchasing activities were compliant with relevant regulations and internal policies.

Daily Operations Oversight:

Oversaw daily departmental operations in the absence or on behalf of the department manager, ensuring efficient workflow and task completion.

Process Optimization:

Identified inefficiencies in operational processes and implemented improvements to enhance productivity and reduce costs.

Resource Management:

Managed personnel, materials, and equipment to maximize resource utilization and minimize waste.

Quality Control:

Implemented and monitored quality control measures to ensure deliverables met required standards.

Team Building:

Planned and facilitated team activities, promoting a collaborative and productive work environment.

Strategic Planning:

Supported the development and execution of operational strategies aligned with broader business objectives.

Compliance Management:

Maintained adherence to company policies, safety regulations, and industry standards.

Reporting:

Prepared and presented performance and progress reports to senior management.

Cross-Functional Communication:

Ensured clear and effective communication with internal departments and stakeholders to support cohesive operations.

Ad Hoc Duties:

Performed additional functions as required, based on the needs of the department or organization.

Key Skills and Competencies:

Strong Negotiation and Communication Skills:

Proven ability to interact effectively with suppliers and internal stakeholders to secure favorable terms and maintain alignment across departments.

Analytical and Problem-Solving Skills:

Skilled in analyzing procurement data, identifying trends, and making strategic, data-driven decisions.

Leadership and Management Abilities:

Experienced in supervising teams and overseeing day-to-day purchasing and operational functions.

Procurement Knowledge:

Well-versed in procurement principles and best practices, including sourcing, contract negotiation, and supplier relationship management.

Technical Proficiency:

Proficient in Microsoft Office Suite and various purchasing and ERP software systems to manage procurement workflows and reporting.

Inventory and Supply Chain Management:

Hands-on experience in managing inventory levels and understanding end-to-end supply chain operations.

Operations Management:

Background in optimizing operational efficiency and aligning supply chain functions with broader business objectives.

Language Proficiency:

Bilingual in English and Mandarin, enabling effective communication across diverse suppliers and stakeholders.

KPA (Key Performance Indicator):

Attendance



Communication



Problem Solving



H&S



Negotiation skills

Personal Attributes:

Accuracy



Attention to detail



Good Understanding of business operations



Interpersonal skills



Between 3 - 5 Years