Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:
A detailed Curriculum Vitae.
Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
A copy of your identity document (South African ID or passport for foreign nationals).
Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).
Duties and responsibilities:
Provide administrative and logistical support to staff in the Department of Basic Medical Sciences
Type test and examination papers for undergraduate and postgraduate modules.
Arrange and monitor the process of internal and external moderation of test and examination papers.
Coordinate marking logistics for integrated medical sciences assessments.
Maintain academic records in accordance with Faculty and HPCSA accreditation guidelines.
Capture and submit student marks, performing cross-checks and validations to ensure accuracy and consistency.
Manage office communication with internal and external stakeholders
Receive and respond to general queries from staff and students within the department.
Redirect specialised queries to the appropriate departmental or academic personnel, as necessary.
Record all new assets and update departmental inventory systems.
Serve as a primary contact for public inquiries regarding whole-body donations to the Department of Basic Medical Sciences.
Ensure timely follow-up and referral of donation-related queries to the workshop manager.
Inherent requirements:
Grade 12 or national vocational certificate on NQF Level 4.
Relevant experience in the Higher Education environment.
Recommendations:
A post-school qualification in Office Administration or closely related field.
Minimum of one (1) years relevant experience relating to the duties and responsibilities.
Experience with PeopleSoft Campus Solutions.
Valid drivers license (attach a copy).
Required competencies:
Results Orientated:
- The ability to stick with tasks, not give up, and overcome obstacles in completing ones task.
- The ability to be reliable, responsible, dependable and to fulfil obligations.
Strategic Thinking:
- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
- The ability to plan work and to follow plans.
Business Acumen:
- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
- Knowledge of Database management
Leading:
- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
Building Coalitions:
- The ability to be self-assured and at eases with people in all types of social situations.
- The ability to interact with others and establish personal connections with people.
Assumption of duties:
1 November 2025 or as soon as possible.
Closing date:
14 October 2025.
Salary:
The annual remuneration package, including benefits is R231 699.90 R388 426.59 per annum, depending on the budget available for the position, relevant work experience and qualifications.
Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries:
For enquiries, please feel free to contact 051 401 2876 or email or . Additionally, kindly contact 051 401 9813/2979/2558 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at:
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

Skills Required