Job Description

:

Accounts Payable and Supplier Management:


MAIN RESPONSIBILITIES: (But not limited to)


PAYMENT OF SUPPLIERS: FOREIGN AND LOCAL
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Supplier invoice verification and posting ( 3 way matching, tax invoice compliance)
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Reconciliations of supplier accounts in relation to the statement
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Resolve queries and discrepancies (with Suppliers & Procurement)
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Prepare payments as per the payment policy (Ensure all Documents signed as per


the DOA, GIT, Insurance, CAPEX)
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Liaise closely with Procurement team to Manager overdue invoices
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GRIR clearing and communicating to the respective people to resolve queries
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Building and maintaining a strong relationship with suppliers
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ICART (accounts receivable). Responsible for the monthly accurate & on-time


updating and reporting of ICART for receivables & revenue. On time queries to


intercompany counterparts to ensure accurate reporting and recording
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Raise provisions accordingly
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Compile and investigate creditors age analysis
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Ensure compliance to rigid weekly and monthly deadlines
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Ensure and maintain an efficient filing system for audit purposes (External auditors,


SARS, Imports Undertaking, etc)
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Balance Sheet Recons


Accounts Receivable and Credit Management:


MAIN RESPONSIBILITIES: (But not limited to)
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On time and accurate invoicing of customers.
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On time and accurate preparation and distribution of customer's


statements.
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Follow up payments from customers.
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Reconcile and post cash receipts.
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Actively involved in credit management
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Recording and releasing of customer down payments received
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On time and accurate distribution of internal and group reports
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Taking an active lead in finance related dispute investigation and


resolution
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Completion of bi-weekly Cash Collection Report and distribute


accordingly.
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Active participation in the Cash Collection meeting
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Ensure the completeness, correctness and validity of all customer relevant


details.
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Ensure correctness and validity of credit notes before posting on SAP
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Timely reporting of bad debts and/or bad payers to the Finance Controller
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Interaction with Commercial Staff on customer related queries and issues
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Monthly reporting of Receivables to the Group
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Calculation and reporting of monthly DSO on Scientrix
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Review and analyse customer credit status
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Active involvement in credit management
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Organise and maintain an efficient filing system for debtors related


documents.
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On time invoicing of ALL One-roof SLA's
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ICART (accounts receivable). Responsible for the monthly accurate & on-


time updating and reporting of ICART for receivables & revenue. On time


queries to intercompany counterparts to ensure accurate reporting and


recording
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Balance Sheet Recons
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Revenue Classification
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Ensure and maintain an efficient filing system for audit purposes (External


auditors, SARS, Imports Undertaking, etc)
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One Roof invoicing and Management (SLA;PO;Quote)


Project Controlling:


MAIN RESPONSIBILITIES: (But not limited to)
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Active involvement & support towards the Finance Controller.
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New aircrafts completions & MRO projects:
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Issuing of commercial invoices for down payments.
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Tracking of down payment schedule in accordance with contract
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Tracking and Updating of Booking sheet for all contracts
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Ensure accurate & on time invoicing of aircrafts & MRO at delivery ( tax


invoices)
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Assist with Monthly analysis of project status (revenue, cost, provisions,


savings, over expenditure, % of completion, GM%)
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Tracking and ensuring aircraft and MRO projects are delivered at signed


CBS
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Communicating corrections or provision postings to accounting team
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Project cash flow tracking: Payments received from customer vs


payments made to suppliers.
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Alignment meetings with project managers to agree on the financial


status per project before presenting it to EXCO.
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Raising alerts/red flags identified on projects (ie overspending, possible


losses).
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Ensure accurate monthly margins in agreement with AH commercial


policy
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Analyse monthly results and query deviations
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Communicate deviations and corrections to accounting team
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Monthly tracking of invoicing vs cost
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Ensure gross margins are in agreements with contracts
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Responsible for annual cut off procedures & communicating the entries


to accounting
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Monthly analyses of aircrafts, spares, MRO and training margins for


inputs to FM Accounting before monthly group reporting


Annual Financial Audit
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Active involvement and support towards the annual financial audit
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Prepare for the audit in the area of your responsibility in accordance to


the PBC listing
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Accurate and on time submissions
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Respond and resolve audit queries on time


General:
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Building and maintaining a strong relationship between internal and


external stakeholders.
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Assisting the business to respond in an agile and flexible manner.
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Negotiating and working with a variety of internal and external


stakeholders on issues of mutual financial concern.
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Return to basics: 4 eyes principles ie SOD, journals & balance sheet
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Ensure full financial compliance ie all Airbus Group and internal directives,


processes and procedures
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Clean-up all debtor and creditor details on SAP
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Full compliance with FIRS
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Continuous review and update of processes and procedures


Skills, Experience, Competencies and qualifications:
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IFRS knowledge
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Accounting knowledge
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Effective communication skills (written and verbal)
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Accountability and responsibility
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Problem solving skills
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Team player
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Deadline driven
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Ability to take initiative
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Uses sound judgment to make good decisions based on information


gathered.
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Plans and organizes tasks and work responsibilities to achieve objectives
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Displays emotional resilience and the ability to withstand pressure.
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Ability to timeously and effectively collaborate with relevant stakeholders
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Demonstrated organizational and analytical skills
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Strong work ethic and integrity


Computer literacy skills:
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Microsoft Programmes (Advanced Excel, Word, PowerPoint, Outlook);


GSuite; SAP
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SAP experience is non-negotiable.


Qualifications & experience:
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Finance Related Degree
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4 years plus experience in Accounting or Finance within a company
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IFRS
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Accounting


This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.

Company:

Airbus Southern Africa (Pty) Limited

Employment Type:

Fixed term
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Experience Level:

Professional

Job Family:

Controlling
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