Job Description

KEY PERFORMANCE AREAS

1. Provide Support to Stakeholders

1.1. Attend to all queries;

1.2 Give stakeholders support by conducting Monitoring and Site Visits (with support from Executive Officer);

1.3 Communicate with all relevant stakeholders on TETA processes and criteria;

1.4 Internal and external Stakeholder Management;

1.5 Increase Stakeholder participation.

2. Provincial/National Support to Stakeholders in the Sub Sector

2.1. Coordinate and facilitate career exhibitions in the province;

2.2. Conduct visits on the implementation of projects and MOUs.

3. Coordination of Payment in the Chamber

3.1. Draft motivations and specifications to procure goods and services;

3.2. Coordinate payment of travel claim/sitting allowance for chamber committee members;

3.3. Liaise with Finance regarding DG payments.

4. Coordinate Administration of Projects in the Chamber

4.1. Registration of DG applications and capturing on the DG application schedule;

4.2. Recording and filing of received applications;

4.3. Assist the ETDP with assessment of DG application;

4.4. Assist the ETDP with compiling award letters and contracting.

5. Administration of SDF/Industries Forum

5.1. Update and maintain SDF database;

5.2. Communicate with industry regarding new developments;

5.3. Administration of SDF workshops and industry forums;

5.4. Preparation of workshop material and presentations;

5.5. Conduct presentations at industry workshop and forums.

6. Implementation of MG

6.1. Verification of supporting documents and assist the ETDP with MG assessment;

6.2. Conduct site visits to monitor the implementation of WSP;

6.3. Advice stakeholders and EO of gaps identified;

6.4. Give recommendations where necessary to the stakeholders;

6.5. Compile Site visit reports.

7. Implementation of DG

7.1. Verify DG claim recorded in claims register;

7.2. Assessments of DG claims within timeframes;

7.3. Communicate gaps identified to stakeholders;

7.4. Upload accurate project deliverables on to the TETA Document Management system;

7.5. Assist ETDP in processing contract addendum, cancellation and surplus declaration;

7.6. Verify learner agreements on the TETA system and ensure compliance.

8. Chamber Committee

8.1. Effective co-ordination of meetings;

8.2. Agenda confirmed with EO;

8.3. Invitations circulated;

8.4. Attendance and travel;

8.5. Meeting packs compiled and circulated;

8.6. Recording and circulating minutes of the meeting.

9. Chamber Administration

9.1. Office Management.

10. Reporting

10.1. Data consolidation and validation for accurate reporting;

10.2. Reporting on prescribed templates and by due dates.

11. Training and Development

11.1. Agree and identify goals with Intern;

11.2. Coach and Mentor interns in the Unit;

11.3. Implementation of personal development plans.




MINIMUM REQUIREMENTS

1. Experience and Qualification

M + 3 qualification in ETD or relevant qualification; 5 years' experience in administrative works; 3 years' experience in the ETD environment; Overtime and travel.

2. Knowledge and Skills

2.1 Knowledge and understanding of:

Knowledge and understanding of the SDA, SAQA Act, NQF, SAQA and etc; Knowledge of the functioning of SETAs; Contract management knowledge; Project management knowledge.

2.2 Skills

Excellent communication and facilitation skills; Analytical abilities and Accuracy; Presentation and facilitation skills; Project Management skills.


Only interested candidates who meet the minimum requirements should submit their detailed CV and cover letter. This position is designated for Employment Equity candidate and its current EE targets is to appoint a candidate from the population group that is African Male. It is the applicant's responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The closing date for all applications is Monday, 23 June 2025



Should you not hear from us within 21 days of the closing date, kindly consider your application unsuccessful.