Job Description

Assistant Company Secretary - Durban Kzn Admin and Office Management
Durban - KwaZulu Natal
Position : 6 Month FTC
Salary : Market related
Our Agency seeks to appoint an experienced and suitable Committee Secretary.
Reporting to the Company Secretary, the successful candidate will be responsible to ensure that meetings are effectively organized and minuted.
Key performance areas:

• Provide effective administration for all meetings.
• Draft agendas in consultation with Management, the Company Secretary and Chairperson/s.
• Provide input into Board/Committee meeting agendas and meeting packs to ensure compliance with statutory and corporate governance prerequisites.
• Ensure the timeous collation and dispatch of board packs and support to Committee and Board members and invitees.
• Draft accurate and professional Committee Chairpersons reports in preparation for the Board meetings.
• Electronic recording and preservation/safeguard of all proceedings of Board and Committees meetings.
• Attend meetings and prepare accurate and professional minutes for the Company Secretary.
• Prepare extracts of resolution and minutes for all Board and Committees proceedings.
• Prepare and track action items from Board, Board Committees, and Management ensuring decisions made are communicated to the relevant stakeholders (for noting and/or actioning).
• Assist Company Secretary with drafting reports to Management, Board and Committees.
• Ensure and track timely filing of all statutory returns and forms, such as annual returns, forms for the director and officers' appointments and resignations.
• Check and maintain all company secretarial records in-house (manual and electronic) and with CIPC.
• Provide corporate governance advice and guidance on the Companies Act, PFMA, Corporate Governance best practices and principles, and related applicable legislation.
• Review of the Governance Committees Terms of Reference/Charters
• Effective facilitation of Board processes (contribute to corporate secretariat efforts to enhance the effectiveness and functioning of the Governance committees).

Undertake any ad hoc duties as guided by the Company Secretary.
The following minimum requirements must be met to be considered for this position:

• At least 3 years of experience as an Administrator in a corporate secretariat office is essential. Extensive experience in minute-taking is essential. Candidate must have an average typing speed between 100 to 150 pm.
• Experience in implementing strategy, plans, programs, and procedures.
• A minimum of three-year degree in relevant field (BCom, B Proc, LLB) with courses in company law or corporate governance, will be an advantage.
• Studying towards Certification with the Institute of Chartered Secretaries will serve as an advantage.
• Experience in the financial services industry will serve as an advantage,

Knowledge of relevant legislation (PFMA and Treasury Regulations), compliance and governance requirements.
THIS ORGANISATION EMBRACES THE PRINCIPLES OF THE EMPLOYMENT EQUITY ACT
Designated group candidates are strongly encouraged to apply.
Correspondence will be limited to short-listed candidates. Late applications will not be considered. Email users are requested to set the delivery option on both return receipt and confirm delivery. If you have not been contacted within 30 days of the closing date of the advertisement, please accept that your application has been unsuccessful.
Closing date 23 June 2025
Apply for this Job

Affirmative Portfolios