Job Description

Direct Reporting Line:
Head: Finance

Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).

The IIE Varsity College, Pretoria Campus has a vacancy for an Assistant Accountant (Fixed-Term Contract)

Job Purpose : The Assistant Accountant is accountable for processing, recording, updating and reconciling information in compliance with established company policies and procedures as well as analysing expenditures against budget. In addition to this, to provide accounting support to the campus Finance staff.

Duties and Responsibilities:

Business Partnering

• Tracks and monitors the budget throughout the year and reports on variances - discussions documented for control & audit purposes
• Assists in the drawing up of the yearly budget - normally twice a year.

Fixed assets

• Manages the asset register and updates in the event of movements and changes
• Conducts monthly audit of assets across the campus including working with it and facilities for tagging of assets.
• Monitors the compliance to registration process including documentation, process adherence and accuracy.
• Runs the monthly depreciation journal.
• Updates and reconciles fixed asset register reconciliations - gives the new asset numbers to the relevant departments to ensure asset are tagged - weekly / monthly

Debtors

• Co-ordinates the correct allocation of bank statements to student accounts.
• Checks that payment plans on student accounts are all loaded correctly.
• Co-ordinates that all adjustments and refunds are captured as well correct supporting documentation is obtained.
• Oversees the updates of the credit balance report - monthly.
• Checks that banking is balanced and completed on at least twice a week and all ensures relevant policies and procedures are adhered to.
• Reconciles student bursaries and any necessary adjustments to individual student accounts.

Student Administration

• Oversees the administration process related to cancellations, deregistration's and appeals of student contracts continuously. This includes weekly participation on relevant committee.
• Monitors the compliance to registration process including documentation, process adherence and accuracy.
• Processes and balances loan and sweeping accounts weekly.

General Accounting

• Processes and balances loan and sweeping accounts weekly.
• Captures bank statements daily and sends bank reconciliations out monthly.
• Loads and reconciles salary and lecturer journals - monthly and investigates variances where applicable.
• Processes and balances monthly general ledger reconciliation - up to trial balance.
• Provides weekly cash flow and capex report.
• Raises accruals for expenses not yet received - monthly.
• Supports the campus finance teams if the head: finance is on leave or as and when required.

Creditors

• Verifies and reconciles purchase orders and invoices.
• Attaches all orders to invoices (follow approved framework) to deal with creditors admininstration. Captures invoices and payment of invoices to creditors accounts
• Draws up cheque requisitions and obtains approval and signatures.
• Draws up creditor reconciliations & eft's & process on the accounting system.
• Makes weekly / monthly payment of creditors.
• Manages and balances procurement card on campus continuously.
• Prepares ongoing procurement card reconciliations.
• Captures all new suppliers onto system.
• Checks and clears all debit balances from vendor accounts - monthly.
• Adheres to and maintains all financial procedures throughout completion of the accounts payable process (compliance with audit procedures).

Competencies required:

• An analytical approach to work
• Problem solving skills and solutions driven
• Sound numeracy and technical skills
• Initiative
• Excellent administration, planning/organisation and time keeping skills

Minimum Qualification Requirement :

• Finance Related Diploma or Degree.

Minimum Work Experience Requirement :

• 3 - 4 years Bookkeeping experience

Special Requirement: Driver's License.

Preference may be given to EE candidates.

IIE MSA and IIE Varsity College