Job Description

ROLE PURPOSE

Utilizing the Archibus space module to solve the clients occupancy and space issues within the framework of corporate workplace programs, metrics, and strategy

MAIN OUTPUTS

Responsibilities:

• Utilizing the Archibus space module to solve the clients occupancy and space issues within the framework of corporate workplace programs, metrics, and strategy. This includes the tracking of, analyzing, and updating space data to assist in the development of scenarios and options for our client's real estate portfolio
• Day-to-day deliverables would include tracking and managing utilization data and trends, analysis, reporting, visual charts & graphics, data audits & maintenance, and updating space layouts through which will translate into rental recoveries also referred to as chargebacks

Managing spaces:

• Using the Archibus IWMS system to maintain space types, business org allocations, neighborhoods, and other records
• AutoCAD and Revit experience is required to maintain office floorplan layouts and produce furniture / layout test-fits for client projects
• Full support of office reservation systems and perform administrative updates when space layouts change

Data & Reporting:

• To understand and practice the areas space utilization methods and the presentation of real estate data utilization
• Work closely with other site teams across the clients portfolio to gather and validate occupancy data related to people and space to be used in the measurement of space utilization and office efficiency

Recoveries/Chargebacks:

• Developing of a space inventory, reviewing of the chargeback concept. Defining the cost per area of buildings, floors, room categories, and/or rooms
• Define Cost per Area for Building and Floor
• Define Cost per Area for Room Category and Room
• Determine how the system will charge for remaining area by running the Define Cost per Area by Floors by Buildings tasks. And as part of developing the inventory, designate groups and rooms as being common areas
• Designate Common Area for Groups
• Designate Common Area for Rooms
• Verifying that areas are correctly categorized by examining the chargeback exception reports. By reclassifying the area and correcting the space inventory
• Calculating the building areas as part of the inventory process
• Area values need to be updated
• Ensuring that the chargeback routine uses the very latest area data, run the Update Area Totals task
• Determine the financial cost of the space used by each department by running the Perform Chargeback task
• Examine the chargeback reports to determine each department's chargeback amount

Knowledge Application:

• Co-location projects, scenario planning, modern workplace, densification, restacking; at existing and new properties, and properties targeted for right-sizing or decommissioning
• Develop space solutions including stacking plans, block plans, allocation plans, and/or adjacency diagrams
• Manage space requests and move work orders to ensure timely completion and regulatory compliance
• Develop block plans to convey future use of space and/or layouts, using graphic tools e.g. AutoCAD/Revit
• Development of the business case for real estate action will ensure the team considers business requirements, client programs/initiatives, time constraints and projected demand for space
• Report on workplace utilization, building data, organizational data, and occupancy metrics at the campus, metro, or regional level using business intelligence dashboards, CAFM/IWMS, MS Excel.
• Manage allocations and data accuracy using a CAFM/IWMS database.
• Perform physical space audits/walkthroughs as required to ensure the success of relocation projects.
• Working knowledge of occupancy utilization, workplace strategy, office design principles and trends such as the mobile or collaborative workplace; literacy in reading and interpreting floor plans

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• Matric (Senior Certificate)
• Autodesk knowledge (Layers, Polylining/Regions, Updating & Implementing Drawings on AutoCAD & Revit using ARCHIBUS technology)
• SAPOA space knowledge a plus
• Relational database understanding a plus
• Archibus knowledge a plus
• Microsoft Excel intermediate

FUNDAMENTAL COMPETENCIES

• Customer Focus
• Analytical Skills
• Planning/Scheduling/Objective Setting
• Client liaison skills
• Be the trainer for internal resources
• Willingness to learn and be utilized where needed within the organization
• Willingness to travel if need be
• Attention to detail
• Good time management

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