Job Description

Motus Toyota Nelspruit currently holds a vacancy for an Administrator: Vehicle Invoicing and licensing in the New Cars Sales Department reporting to the Manager: New Vehicles Sales. The person in this position will be responsible for invoicing and registering vehicles, register warranties and process sales journals and stock sheets.

Position Overview

Specific Role Responsibilities

• Receive and ensure that vehicle deal file is signed by the Dealer Principal and Sales Manager
• Ensure that relevant documentation is on file (OTP, any trade-in documentation, cost sheets, Clientxe2x80x99s ID, change of ownership signed)
• Complete stock card and obtain books and documents from Stock Controller
• Invoice vehicle according to OTP including sundries after verifying that figures are correct
• Enter deal file in register and D.O.C
• Complete change of ownership
• Verify if there are any monies outstanding on trade-ins
• Bring trade-in into stock by noting in the stock book and capturing on computer system
• Complete and stamp service book
• Ensure that deal file has duplicates of ID, of trade-in registration and of new vehicle registration
• Capture invoice credit notes, sundry invoices and sundry credit notes in respective journals (ensure that all costs are reflected)
• Verify that the sales journals balance after every transaction
• Ensure that at month-end the sales journal agrees with D.O.C and with Managerxe2x80x99s D.O.C
• Print month-end journals for Accountants
• Print stock sheets for Managers and Dealer Principals weekly
• Open vehicle debtor accounts
• Assist Stock Controller
• Assist Accountant
• Perform any other reasonable duty which may be required from time to time

Qualifications and Experience

• A minimum of Grade 12
• Computer Literate xe2x80x93 Excel & MS Word
• Knowledge of Kerridge and E-Toyota is essential
• Clear Criminal Record

Skills and Personal Attributes

• Attention to details
• Good Interpersonal & Communication Skills with ability to operate under pressure and in a team environment