Job Description

Summary of Position

The role of an Administrator involves a great deal of multitasking. They will work with teams, oversee the operations within the Company, manage groups, coordinate with management and engage in planning according to the needs of the Company.

Roles and Responsibilities

Logging and Updating of Jobs

Logs jobs on Acumatica. Updates OJ Report with completed Proforma invoices. Saves Job Packages on the System. Tracking and updating all jobs that have been logged on the System Compiles job cards. Logs time and travel on the System. Schedules jobs to the relevant Branches.

Transactional Administration

Ensure pro-forma invoicing gets done timely and accurately and thereby clearing the applicable WIP account and that all supporting documents are correct Obtains job invoices and quotes for Clients. Assists with GRN's. Assists with Debits and Credits.

General Admin and Clerical Support

Assists with job scheduling of Technicians and arranges access for Technicians to go on Site. Updates and maintains the quote directory. Prepares letters and documents, and schedules appointments. Completes leave authorisation forms. Accurately captures Timesheets and overtime. Relays queries to the relevant Department. Types minutes and distributes them. Maintains an efficient Filing System. (This includes processing picking slips and ensuring test results and job documentation is uploaded to the database) Actively keeps track of the movement of staff in and out of the Branch.
When Required, assists with:

Health and Safety duties (issuing of PPE and filing documentation). Sales forecasts and Sales Pipelines. Typing quotes and Tenders. Ensuring stock is always available for every project (Stock Taking) Updating FNB Portal Scanning and saving proforma invoices on Microfile and job packages

Client Relations

Assists Clients with quotes Solving account queries Attending to all Clients' problems and requirements Liaises with Clients regarding installation dates. Follows up with Clients regarding Jobs and Orders.

Switchboard Operator

Screens and Routs all calls to the relevant person. Conveys messages and provides information to the relevant person telephonically or via email. Courteously deals with Customer queries, both telephonically and in-person.

Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Superior

JOB REQUIREMENTS

Must have a minimum of Grade 12 or equivalent Must have a minimum of 3 - 4 years previous experience in an Administration position Must have extensive knowledge of MS Office Experience of ERPs would be an advantage Must have excellent verbal and written communication skills Must have a valid driver's licence and own vehicle
Job Types: Full-time, Permanent

Application Question(s):

What is your salary expectation for this role?
Education:

High School (matric) (Required)
Experience:

Administrative office procedures, practices and equipment: 3 years (Required)
Location:

Secunda, Mpumalanga (Required)
Work Location: In person