Job Description

Overview

Overseeing the overall admin function in the operational area. Assisting with the training schedules, planning, UV & Sinbin, and production declarations. All activities, roles and responsibilities aligned to the world class (manufacturing) philosophy, principles, and practices.

Qualifications

Matric (Maths and Science) Diploma will be an advantage

Experience

2-5 Years' experience

Duties

Report writing:

Compile data and send to manager for review (e.g. overtime, staff welfare, PPE allocations, leading and lagging indicators) Meeting minutes and action recording

Purchase orders:

Basic procurement of plant specific requirements (e.g. visual management boards, any external staff functions) Arrange purchase requisition with the stores and load RFQ's Consults with suppliers on delivery or special needs

Store withdrawals:

Load store requisitions on systems Train team on system when needed

Time & Attendance:

Printing of exception reports Check with team leaders for authorisations Capturing of exceptions Check time sheets for payroll Send to manager for approval

Employee files:

Create new files and update existing files Add all relevant training and notifications to employee files

Travel IT representative:

Scheduling and booking of any required travel on the OMNIA travel system

SharePoint Document administration:

Publish documents Prompt document review Assist Superintendents with ISO requirements and to close of NCRs Update training matrix for employees Update organogram as per employee movement Ensure all legal documents are in order (e.g. up to date and displayed in the dept) e.g. policy's, appointments, emergency procedures

Job Competencies

Knowledge

Familiar / Competent in Microsoft Office

Behavioural Competencies

Teamwork Work standards Reliability Integrity and trust Communication skills Planning and organization

Functional / Technical Competency

Researching Brand knowledge Product Knowledge Excellent Customer Service

Cross-Functional Competency

Collaboration

General

MS SUITE MS AX XTime Omnia Policies Omnia Payroll standard Basic Filing Knowledge about Omnia (Travel IT) SharePoint Exceptionally good computer skills * Attention to details