Job Description

Synopsis

Responsible for providing administrative support to the team to ensure efficient running of the office. To assist the team through planning and coordination of information to optimize workflow procedures in the team. To be the point of reference for all queries, requests or issues and be an integral part of the unit.

Qualification and Experience

Matric

Relevant Diploma

2 to 5 years proven Secretarial and Administration experience.

The following computer skills and knowledge of office software packages are essential:


MS Word; PowerPoint; Excel; Outlook


Knowledge of SAP will be an added advantage

Roles and Responsibilities

Internal / Operational Processes

Handle FICA allocations in respect to transactions submitted to the Anti-Money Laundering Cluster.

Handle PFMA allocations in respect to request submitted to the Compliance Management Cluster.

Ensuring efficient and effective administrative functioning of Compliance and Regulatory Affairs Department (CRAD) Effectively manage the administrative and coordination activities within the department.

Provide administrative support to the HoD and Department, including but not limited to:


o Quality check all documents issued by the HoD



o Act professionally as liaison between internal and external stakeholders


Provide assistance in reviewing EXCO/ Board Sub-Committees/ Board packs to ensure quality and timeous submissions.

Manage departmental actions to ensure they are implemented

Ensure that the departmental team members comply with all internal policies and training requirements of the IDC

Coordinate inputs for all planning and delivery processes relating to the department's strategy execution

Type business letters, memoranda and general correspondence for both internal and external purposes

Ensure that administrative processes are in place in the Department

Assist the HoD to monitor delivery of key tasks, implementation of actions from Committees or in meetings

Consolidate departmental reports from team members

Roles and Responsibilities (cont.)

Customer Focus & Stakeholder Management

To attend to general correspondence and liaison with internal and external clients (as and when required);

Manage HoD activities with respect to engaging with stakeholders within IDC

Learning, Leadership & People Growth

Manage own development to enhance own competencies

Participate in knowledge sharing in the team



Job Reference: IDC00615