Job Description

Purpose of the Job

The Administrator will be responsible for providing comprehensive administrative support to various teams, ensuring the efficient handling of month-end billing, reporting, procurement, fleet management, and general operational administration within the division.

Key Responsibilities

Month-End Billing and Reporting Support

Assist various DD Sites with month-end billing processes and reports Assist with Audit preparation per site, monthly Consolidate absenteeism reports for sites IOD/Staff movement report consolidation for sites Consolidate stationery and PPE schedules for processing on embrace

Administrative Support to DD Division

Manage and raise general adhoc orders on Embrace Manage and raise PPE/stationery orders for 140 DD sites nationally on Embrace Oversee procurement and distribution of PPE across 140 DD sites nationally Consolidate and compile divisional reports-General Assist in the consolidation of overtime, attendance, and leave reports for the division Maintain and update the asset register bi-annually Typing minutes/action items and ensure accurate record-keeping Assist in ensuring document shredding is completed as per the POPIA schedule for division Manage and coordinate internal and external meetings, including scheduling and logistics

Fleet Administration Support to DD Division

Assist in generating fleet reports, including transgressions, tyre surveys, and PDP expiry dates Provide general fleet feedback, including support for the Red Rim Project and Ctrack rollout Manage and track spare wheels and maintain spare keys inventory

Minimum Requirements

Grade 12 (Matric)

Skills Required

Strong organisational and multitasking skills Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) Ability to compile and analyse reports efficiently Excellent verbal and written communication skills Detail-oriented with high levels of accuracy Ability to prioritise and work under pressure to meet deadlines Strong problem-solving and decision-making abilities
Job Type: Temporary
Contract length: 12 months

Work Location: In person