Job Description

Title of Position
Administrator: Department
Post Number
S645
Faculty/Department
University of the Western Cape -> Natural Sciences -> South African Institute for Advanced Material Chemistry (SAIAMC)
Type of Position
Permanent - Full Time
Length of Contract Period
N/A
Location
Main Campus - Bellville, WC ZA (Primary)
Closing Date
18/9/2025
Role Clarification & Key Performance Areas
The University of the Western Cape (UWC) is a vibrant, diverse and dynamic university rooted in the African continent with an increasing global reach. Led by its commitment to research and engaged teaching, UWC is recognised for its proud history and as an aspirational example of a university shaping developments within an ever-changing and challenging global context.
The Faculty of Natural Sciences hosts nine academic departments, a School of Pharmacy and several world-class research institutes and centres. Based on a foundation of internationally-recognised quality research, the faculty is committed to learning and teaching excellence and offers undergraduate and postgraduate degrees in the major scientific disciplines as well as a professional degree in Pharmacy.
South African Institute for Advanced Materials Chemistry (SAIAMC) as a part of the Faculty of Natural Sciences, comprises research and development activities in Green Hydorgen, Fuel Cells, Lithium Ion Batteries, Green Fuels and Water Purification. SAIAMC has been established to pioneer a new type of relationship between industry and academia in which local companies and organisations locate a significant portion of their research development and demonstration capability at the Institute in order to achieve their requirements in sustainable energy supply and environmental protection. Simultaneously, the Institute develops human capital capable of moving seamlessly from university to industry without the intermediate training period usually involved with graduate employment.
The successful candidate will start on 01 May 2026 and will be responsible for the following key responsibility areas:

• Academic and student administration
• Enquiry management
• Marks administration
• Committee administration
• Financial administration including budget and ledger reporting and procurement
• Meeting/Minutes administration
• Human Resources administration
• Act as Personal Assistant to the Director of the Institute

Minimum Requirements

• Grade 12 and a relevant three-year post-matric qualification with three years relevant experience or Matric with three to five years relevant experience.
• Proficiency in computer programmes/software packages including Word; Excel / MS Office Suites /Power Point.
• Administrative experience in a Higher Education environment as well as knowledge of student administration systems.
• Experience in financial administration in the Higher Education environment.

Required competencies:

• Demonstrated communication, organisational and interpersonal skills.
• Ability to work efficiently under pressure, and to adhere to and meet strict deadlines.
• Ability to work without supervision and to pay attention to detail.

Added advantage and preferences:

• Experience working in Natural Sciences or Engineering environment at a University would be a strong advantage
• Experience with supervision / training of admin assistants

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.
To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: e-recruitment@uwc.ac.za.
DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

Skills Required