Administrator: Billing
Brackenfell, Cape Town, South Africa
Job Description
Business unit, Department, Reporting
Business Unit: CPS
Department: Field Services & Other
Reports to: Administration Supervisor
Core Description
Responsible for ensuring that all Customer Billing for all Maintenance and Project type incidents is prepared and submitted for invoicing for all relevant clients.
Key Deliverables / Primary Functions
- Timeous execution of the initial Billing related responsibilities, ensuring adherence to the established processes, i.e.
- Extracting closed incidents from the system to create the relevant Billing Schedules (Chargeable, Cabling, Hardware and Projects);
- Costing of incidents;
- Verifying that no billing is duplicated or omitted;
- Ensuring that the previous month's incidents are billed in the current month;
- Accurately costing the 'activities' on the system for all closed incidents.
- Accurately preparing the Client Billing Spreadsheets based on accepted quotes and updating the relevant quote tracking report; ensuring to obtain supporting documentation, i.e. quotes, orders and stamped Incident Reports, etc., where necessary.
- Diligently receiving back and investigating any queries raised by the client/s.
- Preparing reconciliations for submission to the Customer.
- Submitting the relevant Billing Spreadsheets to the Accounts Department for invoicing to be raised. Thereafter ensuring submission of relevant documentation to the clients, along with prepared invoice/s.
- Keeping records of all Billing and verifying recorded transactions, reporting irregularities to Management.
Attention to detail
Microsoft Office
Microsoft Excel
Communication
Teamwork
Core Behavioural Competencies
Following instructions & procedures
Writing and Reporting
Working with people
Coping with pressures & setbacks
Culture Match
Job Match
Minimum Qualifications
NQF 4: Grade 12 National Diploma
Additional Education -Preferred /Advantage
Experience
Minimum 2-years' administrative experience
Certifications
Professional Memberships in Relevant Industry
Level of Engagement & Span of Control
Special Requirements / Employment Condition
Ability to work extended /long hours as and when required
Workplace / Physical Requirements
Full-time Office Based position.
Non-Billable
Skills Required
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Job Detail
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Job IdJD1525463
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationBrackenfell, Cape Town, South Africa
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EducationNot mentioned