Job Description

Post Number
8021992 [(ITS 1503) (S135)]
Faculty/Department
University of the Western Cape -> Community & Health Sciences -> Psychology
Type of Position
Permanent - Full Time
Length of Contract Period
Location
Main Campus - Bellville, WC ZA (Primary)

Closing Date
15/10/2025

Role Clarification & Key Performance Areas

The Department of Psychology in the Faculty of Community and Health Sciences has a growing reputation as a leading educational provider for undergraduate and postgraduate professional Psychology programmes. The Faculty of Community and Health Sciences is seeking to permanently appoint an Administrator within the Department of Psychology.

The successful incumbent will be responsible for the following, amongst others:

Academic Administration

(Assist with the applications and admissions process, check documentation, contact applicants, liaise with Faculty Office and internal stakeholders regarding the final selections, assist with postgraduate Promotions process etc.).

Enquiry Management

(Respond to queries (verbal, written or telephonic) relating to programmes offered in the Department in consultation with Heads of Departments).

Marketing & Recruitment

(Assist with all marketing, recruitment and promotional drives for the department).

Marks Administration

(Capture all marks on marks administration system (UG / PG: assignments, tutorials, tests, exams, SDAs, associate students).

Committee Administration

(Compile agenda items and meeting documentation as required by Faculty and Institutional committees etc.).

Financial Administration

(Create order numbers, assets administration, monitoring of departmental budgets, monitoring and management of restricted entities in conjunction with the HoD, assist with budget reports from the financial systems.).

Event Organisation

(Organizing events, communicating with internal and external stakeholders).

Meeting Administration

(Arrange meetings as required, meeting administration including scheduling, collating relevant documentation, securing venues, arranging catering, etc.).

Human Resources Administration

(Draw up contracts in consultation with HOD, liaise with employees regarding relevant documents for contracts, liaise with Faculty office HR person and submit contracts, record keeping of contracts, work study management).

Minimum Requirements

Three-year post-matric qualification (NQF7) with two years of Higher Education experience OR Matric plus three to five years of Higher Education experience. Proficient in MS Office (e.g. Word/Excel/PowerPoint). Working knowledge and experience of a Financial Administration Tool. Working knowledge and experience of a Student Enrolment Management System. Experience in Post-Graduate student administration and the student life cycle.

Added Advantages:

Excellent organisational and time management skills. A high level of assertiveness. Planning and problem-solving skills. Attention to detail with high levels of accuracy. The ability to work under pressure. Fluency in 2 or more official South African languages. Working knowledge and experience of marks administration system.
In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.
To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: e-recruitment@uwc.ac.za.
DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.