Job Description

Job Summary

Main purpose of the job:

• Provide competent accurate administrative support to all Supporting Health Initiatives (SHI) related activities
• Ensure effective documentation and control of all administration activities within SHI work closely with and provide high-level administrative support to the SHI Project Manager

Location:

• Johannesburg
• Hybrid
• Some international travel may be required

Key performance areas:

Administrative support of all SHI-related activities

• Coordinate administrative activities
• Under the guidance of the Project Manager assist with the completion of, approval forms, travel, per diem approval forms, bank account application forms, and bank signatory forms for new grants
• Under the guidance of the Project Manager, coordinate and schedule SHI team meetings and appointments
• Under the guidance of the Project Manager and using AI to prepare and disseminate meeting agendas, minutes, and action items
• Follow up on action items with team members ensuring support where necessary
• Under the guidance of the Project Manager and where relevant, such as in the case of the
• The conference coordinator and Office Administrator traveling on a mission, provide backstop support by the following:

• Work with the SHI Conference Coordinator to support with the booking of air-ground transportation
• Accommodation for relevant activities
• Field emails and alert the Project Manager of urgent requirements
• Professional screening and dissemination of emails and correspondence received on the SHI Email account. These may include application/tender queries, and other

Support to the SHI Project Manager

• Provide full support to the Project Manager on SHI-related administrative activities:

• When required, assist in preparing documents, reports, and presentations
• Disseminate internal project-related queries
• Ensure accuracy and completeness of consultancy agreements developed under each grant. This will be under the guidance of the Project Manager and in collaboration with Wits Health Consortium Legal and or Human Resources Departments under the SSC

Required minimum education and training:

• Relevant Diploma or Degree demonstrating ability to communicate with people and a good understanding of contracts, be it Human Resource/Consultancy agreements or contractual agreements with legal entities
• A good understanding of the African Continent

Required minimum work experience:

• Minimum 2 years experience as an Administrator

Desirable additional education, work experience, and personal abilities:

• Must be contactable after hours for any unplanned emergencies or queries
• Working overtime or over weekends may be required from time to time
• Reliability within a hybrid setting
• Ability to demonstrate and apply Initiative
• Quick learner. Ability to respond to an ever-changing environment
• Must have a valid driver's license
• Must have a passport
• Maintain a good code of conduct
• Ability to take instructions, ability to work well under sustained pressure
• Multitask and adaptability
• Back-office support to SHI support during planning and organization of project activities

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 05 December 2023.
• Note AJ Personnel is fully POPI compliant.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

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