Job Description

Are you a graduate with a couple of years of professional experience, looking to pivot or grow your career in a dynamic, executive environment?
This internship offers a unique opportunity to gain exposure to the world of executive support while developing solid foundations in finance and administration. You'll work closely with the Executive Assistant and interact with key stakeholders, gaining insight into diary management, CEO-level travel coordination, vendor engagement, event planning, and more. The primary focus of the role is invoice and payment administration.
What You'll Learn & Experience?

• How a CEO's office operates behind the sceness
• Best practices in diary and international travel management
• Hands-on experience with financial systems such as Coupa, SWIPE, and MyInvoice
• Practical vendor onboarding and compliance processes
• Real-world invoice and payment administration
• Event coordination in a corporate setting
• Opportunities to collaborate across departments and with external stakeholders

Key Responsibilities:
Invoice Administration (Primary Focus):

• Submit invoices via Coupa or SWIPE
• Coordinate and track invoice approvals
• Upload approved invoices to MyInvoice
• Manage urgent payment requests and follow up on proof of payment
• Respond to invoice-related queries and follow up on outstanding payments

Payment Support:

• Assist with SWIPE payments for Director's Fees and government or regulatory body expenses

Vendor Management:

• Collect and verify vendor documentation
• Ensure timely and accurate vendor setup in internal systems
• Follow up on incomplete or missing information

VAT Support:

• Request corrected or updated invoices from vendors when needed
• Support resolution of VAT documentation and compliance issues

Executive Office & Event Support:

• Assist the Executive Assistant with diary and travel coordination
• Organise and coordinate small-scale internal or external events, under the guidance of the Executive Assistant
• Contribute to ad hoc administrative projects and special tasks as needed
• Learn how to operate in a high-level, fast-paced executive environment

About You

• A graduate with at least 2 years of professional work experience, ideally in business administration, finance, or operations
• Qualified in Business Administration or a related discipline
• Highly organised and detail-oriented, with strong follow-through
• An excellent communicator who's comfortable engaging with internal teams and external partners
• Proactive, eager to learn, and excited to support a busy executive office

This internship is ideal for someone looking to build a strong operational and executive support foundation, with exposure to finance, administration, and event coordination. You'll be part of a collaborative team and gain valuable experience to advance your professional journey.
Apply now and take the next step in your career!
This role is offered on the basis of an 11-month temporary contract, with an expected start date on 1st of September 2025. The gross monthly salary for this role is 9 000 ZAR full time.
We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder. Preference will be given to Employment Equity candidates.
About Swiss Re Corporate Solutions
Swiss Re is one of the world's leading providers of reinsurance, insurance and other forms of insurance-based risk transfer. We anticipate and manage risks, from natural catastrophes and climate change to cybercrime.
Swiss Re Corporate Solutions is the commercial insurance arm of the Swiss Re Group. We offer innovative insurance solutions to large and midsized multinational corporations from our approximately 50 locations worldwide. We help clients mitigate their risk exposure, whilst our industry-leading claims service provides them with additional peace of mind.
Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. Swiss Re Corporate Solutions embraces a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.
If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience.
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Reference Code: 134737