Job Description

Job Summary Minimum Requirements:

• Matric / NQF 4 Level Qualification
• At least 2 years' experience in administration/ data/ logistics/ regulatory management in the medical / research/ NGO/ University sector.
• Professional interaction with people and teamwork.
• Fleet maintenance and transport coordination.
• High levels of attention to detail
• Ability to design and manage complex administrative processes
• Organizational skills.
• Computer proficiency - MS 365, web-based data bases, mobile applications
• Good writing skills.
• Good Clinical Practice and the Protection of Human Participants in Research, relevant legislation, and best practices
• IATA Dangerous Goods Training (advantageous)
• Valid Driver's License and PDP (advantageous)
• GCP Certification (advantageous)
• Ethical conduct
• Respect for privacy of participants.
• Ability to manage cashless voucher system.
• Ability to work harmoniously with participants of diverse backgrounds and cope with vulnerable participants, showing sensitivity & empathy to the needs of others.
• Ability to work within a diverse team, with members ranging from lay health workers to registered medical professionals, of all races, cultures, and sexual and gender orientations.

Responsibilities include (but not limited to):

• Assist clinicians with the informed consent process and participant enrolment.
• Support study documentation, data collection, and filing per protocol.
• Liaise with study coordinators and clinical teams to address participant queries.
• Conduct participant screening, consent discussions, and protocol-specific counselling.
• Prepare study materials and assist with training and presentations.
• Coordinate and schedule participant visits; maintain accurate visit diaries.
• Communicate visit changes and ensure clinic resources are prepared.
• Support participant follow-up and retention, including home visits when required.
• Manage reimbursement schedules and assist with financial submissions.
• Recruit, screen, and consent participants according to protocol.
• Work with community teams to identify and schedule eligible participants.
• Support retention activities such as follow-ups, tracing, and transport coordination.
• Manage filing, procurement, and general research administration.
• Maintain accurate study records and assist with data entry.
• Support process improvements and resolve study-related queries.
• Handle participant enquiries and assist with site system updates.
• Conduct first-line quality checks during participant visits.
• Ensure proper use, storage, and return of study documentation.
• Support data entry and query resolution in line with GCP standards.
• Assist with participant reimbursements and study-related purchases.
• Coordinate with finance for timesheets, queries, and reporting.
• Support financial tracking and record keeping for study activities.

Additional Information:

• Position based at the Vuka Research Clinic, Khayelitsha
• 12-month Fixed Term Contract
• Working hours: 40 hours per week, Monday to Friday

Closing Date: 12 December 2025.
Only shortlisted candidates will be contacted. Should you not receive a response within 30 days of the closing date, please consider your application unsuccessful.
EMPLOYMENT EQUITY STATEMENT
The University of Cape Town Lung Institute is committed to equity in our employment practices and reserves the right not to appoint.
The selection process will be guided by the Employment Equity Plan and Targets of the University of Cape Town Lung Institute (Pty) Ltd.
POPIA STATEMENT
Please note that when applying for any position, reference checks will be completed, and personal information defined in the protection of personal information Act 4 of 2013 will be processed. In applying for this position, applicants will be deemed to have consented to such processing as defined in the policy statement.
*Please Note: This Position is not on UCT Conditions of Service.
University of Cape Town Lung Institute (Pty) Ltd
Company

Skills Required