Job Description

Administrative Officer (Recruitment Industry)
2025-09-30 - 2025-10-30
Permanent
CPT002038
Admin, Office & Support
Western Cape, Somerset West
We are looking for a dynamic Administrative Officer to join our busy recruitment office. This role is perfect for an organized, proactive individual who thrives on keeping operations running smoothly while supporting a collaborative team. Must not be conflict avoidant, with the ability to be assertive.
Key Responsibilities

• Support:

• Support colleagues, ensuring follow-ups and follow-through on tasks.
• Provide daily support to colleagues and maintain open communication with the team.
• Assist Business Owner with various adhoc admin.

• Administration & Secretarial Duties:

• Call references, type references/CVs, and handle electronic filing and data capturing with meticulous attention to detail.
• Place and monitor job ads on social media and recruitment platforms.
• Conduct candidate searches (database and physical CVs) and ensure accurate document uploads.
• Provide relief reception when required.

• Temp Desk Support:

• Liaise with clients and candidates.
• Complete placement cards, process payroll for temps, attend to contracts when needed and follow up on temp performance.
• Conduct interviews and reference checks for new temps.

• Office Operations:

• Oversee daily office functions, maintain filing systems, and implement administrative procedures.
• Support HR processes, including staff attendance, leave tracking, and compliance with POPIA.
• Assist the Business Owner with execution of various projects.
• Maintain recruitment software and coordinate with IT for system updates.

What We're Looking For:

• Somebody who can drive the team, strong executor.
• Strong organizational and multitasking skills.
• Excellent communication and leadership abilities.
• Proficiency in MS Office and recruitment systems (Placement Partner an advantage).
• A proactive mindset with the ability to manage and prioritize multiple tasks.

***Only shortlisted candidates will be contacted***

Skills Required