Job Description

UP Professional and Support

-------------------------------



DEPARTMENT: Pre-University Academy (UP-PUA)


POST TITLE: Administrative Officer


PEROMNES POST LEVEL: 10

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

RESPONSIBILITIES

:


The Office Administrator is responsible for providing efficient administrative and secretarial support to the UP-PUA and the Career Hub. This role ensures smooth coordination of administrative tasks, learner data management, financial processing, communication, and event coordination. The incumbent also serves as the Secretariat for both the UP-PUA and the Career Hub, ensuring proper documentation and follow-up on all key meetings and action items.


Summary of the key responsibilities:

Office Management and Administration of UP-PUA Activities Secretariat and Administrative Support for PUA and Career Hub Financial and General Administration Learner Data Management Communication and Liaison Events coordination and marketing

MINIMUM REQUIREMENTS:

A three-year National Diploma in Office Administration or similar qualification and 2 years relevant experience; OR Grade 12- and 4-years relevant experience.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

Relevant experience in office management that includes;

Office administration/management Secretarial work Financial and project administration Events management MS Office especially Microsoft Excel

ADDED ADVANTAGES AND PREFERENCES

A relevant degree A diploma in Project Management/ Event Coordination Experience in a tertiary or academic environment and a discipline in a faculy Experience in the use of appropriate ERP systems (preferably PeopleSoft and the PS financial module) Project management experience Experience in public relations Experience in budgeting


PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.



The annual remuneration package will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.



Applicants are requested to apply online at www.up.ac.za



In applying for this post, please attach:



A comprehensive CV; Certified copies of qualifications; Names, e-mail addresses and telephone details of three referees whom we have permission to contact.


CLOSING DATE: 27 May 2025



No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.



ENQUIRIES: Ms Mandy Moropa: Email mandy.moropa@up.ac.za Tel: 012 420 29663 for application-related enquiries; and Dr Moneoang Leshota, Email moneoang.leshota@up.ac.za Tel: (012) 420-5580, and for enquiries relating to the post content.



Should you not hear from the University of Pretoria by 31 July 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.