Job Description

Title of Position
Administrative Officer: Infrastructure Projects
Post Number
SH 43
Faculty/Department
University of the Western Cape -> Services -> Infrastructure & Engineering
Type of Position
Permanent - Full Time
Length of Contract Period
Location
Main Campus - Bellville, WC ZA (Primary)
Closing Date
6/10/2025
Role Clarification & Key Performance Areas
The University of the Western Cape (UWC) is a vibrant, diverse and dynamic university, rooted in the African continent with an increasing global reach. UWC actively responds in cultural and creative ways to the development needs of the country, within an ever-changing and challenging global context.
The university seeks to employ a skilled, knowledgeable and resourceful individual to provide general administrative support to its project management office. The project management office is focused on delivering a diverse range of infrastructure projects, across the university's multiple campuses. This position requires a combination of solid administrative skills, a good understanding of the project process, and a commitment to service delivery in a fast-paced environment. The post reports to the Manager: Projects.
Key responsibilities include:

• General administrative support including creation of workflows and implementation of processes
• Diary Administration
• Financial Reporting
• Documentation & Records Administration
• Procurement support
• Payment Administration
• Project Reports Administration

Minimum Requirements

• Relevant National Diploma (NQF 6)
• 3-5 years project administrative experience

Knowledge, skills and capabilities

• General administrative and organizational skills
• Planning and organizational skills
• Financial and computer skills
• Knowledge of procurement processes
• Knowledge of payment systems and processes
• Knowledge of Project Management processes
• Knowledge of Smartsheet Management Software would be an advantage
• Knowledge of the Higher Education environment would be an advantage
• Experience in Infrastructure Projects would be an advantage

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.
To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: e-recruitment@uwc.ac.za.
DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

Skills Required