Administrative Co Ordinator

Cape Town, Western Cape, South Africa

https://www.mncjobs.co.za/company/pronel-recruitment

Job Description

Step into the heartbeat of a thriving, modern medical practice in Bloubergstrand. We're looking for a dynamic Administrative Co-Ordinator & Medical Receptionist who can juggle front-desk excellence with high level support to this professional innovative doctor. This role offers variety, responsibility, and the chance to make a real impact.
Power the Practice

Front Desk & Patient Care

Be the welcoming face of the practice, managing reception, switchboard, WhatsApp, and emails
Schedule and confirm appointments flawlessly
Oversee patient intake, consent forms, and follow-up communication
Keep patient records and digital files accurate and up to date
Drive patient engagement through aftercare communication
Administrative Powerhouse

Manage the Doctors diary, emails, and correspondence
Coordinate travel, accommodation, and event logistics
Draft reports, meeting minutes, and professional correspondence
Handle sensitive information with absolute discretion
Support practice administration and ad hoc projects
Run business and personal errands when required
Extra Spark

Support basic marketing activities (broadcasts, promotions, WhatsApp status updates)
Always ensure confidentiality and POPIA compliance

What You Bring

Proven experience as a Medical Receptionist and/or Personal Assistant
Strong organisational and time management skills
Excellent communication and customer service abilities
Professionalism, discretion, and adaptability
Proficiency in MS Office (Outlook, Word, Excel) and digital systems
Independence and confidence in managing multiple priorities

This is more than a job--it's a chance to be both the face and the backbone of a respected medical practice. If you're sharp, proactive, and thrive on variety, this role is designed for you.
Please do not apply unless you are within a comfortable travelling distance to Blouberg.