Job Description

Closing Date: 2025-11-06
Job Type: Permanent
Job Level: Skilled
Experience: Between 3 - 5 Years
EE/AA: No
Summary
Administrative Coordinator and Executive Assistant - Hpotel Head Office - Atlantic Seaboard
We are seeking an organized and proactive Administrative Coordinator and Executive Assistant to support the hotel groups head office in Cape Town. This role will be responsible for providing high-level administrative assistance to senior executives, managing office operations, and coordinating various administrative tasks to ensure the smooth functioning of the office. The ideal candidate will possess excellent multitasking abilities, attention to detail, and strong communication skills.
Description

• Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and preparing documents.
• Coordinate internal and external meetings, conferences, and travel arrangements for executives.
• Manage and prioritize all forms of communication, including emails, phone calls, and correspondence on behalf of the executives.
• Assist with the preparation of reports, presentations, and other documents for executive meetings.
• Serve as the primary point of contact between the executives and internal/external stakeholders.
• Oversee office operations, including ordering supplies, managing office equipment, and coordinating with vendors.
• Assist in organizing company events, meetings, and team-building activities.
• Support HR-related tasks, such as onboarding new employees and maintaining personnel records.
• Handle confidential information with discretion and ensure all sensitive matters are dealt with efficiently.
• Provide general administrative support to other departments as needed.

• Proven experience as an Executive Assistant, Office Manager, or Administrative Coordinator.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Discretion and trustworthiness in handling confidential information.
• Bachelors degree in Business Administration or related field is preferred.
• If no reply is received within 4 business days please consider your application unsuccessful