Job Description

Job Advert Summary

Clover has an exciting opportunity for a reliable, detail-orientated, and experienced Administartive Controller: Payroll to join the Human Resource team. The successful candidate will be responsible for executing payroll administration, reconciliations, reporting, system controls and maintenance, payroll support, and audit processes across designated branches.

Minimum Requirements

National Diploma Relevant experience in applying job related concepts, techniques and processes at the required level Certificates in Payroll (Advantageous) Computer literacy (Advanced) Business English: Fluent

Duties and Responsibilities

Payroll Administration

Capture and administer all input on payroll system for respective branches Perform calculations according to input received. Control input by verifying dummy payslips for accuracy/making changes if necessary. Print, fold and pack monthly payslips to branches. Ensure Master data integrity and maintenance of payroll data / records (electronic & manual). Liaise with third parties

Reconciliations and Reporting

Investigate and resolve general ledger and payroll account queries. Prepare scheduled and ad-hoc financial reports from HR systems. Reconcile payroll-related general ledger accounts promptly. Serve as a liaison between Payroll/HR and Finance departments. Provide accurate management information upon request.

System Control and Maintenance

Create, update, and maintain payroll components and fields within HR systems. Resolve payroll-related helpdesk queries (Dimension Data). Troubleshoot and resolve system issues. Maintain and update payroll and process user manuals. Perform data reconciliations across systems and address discrepancies.

Third Party Management

Ensure timely receipt and accurate processing of schedules from third-party service providers. Upload provider schedules into payroll systems and verify data integrity. Generate and distribute required reports to third-party providers. Address and resolve employee queries in collaboration with third-party service providers. Perform reconciliations between internal payroll data and third-party records to ensure alignment and compliance.

Audits

Conduct audits of personnel data to ensure master data integrity. Verify and provide feedback on monthly branch payroll audits. Coordinate and support annual payroll audits with external auditors. * Ensure positive staff morale and teamwork