Job Description

To provide committee administration support to the faculty and co-ordinate and perform administrative functions in the Office of the Faculty Manager to ensure effective and efficient rendering of quality service.
Job Knowledge, Skills and Experience

• Grade 12 (Matric)
• A Post matric qualification is recommended.
• A minimum of 2 years working experience in a higher education environment with specific reference to committee administration and budget administration.
• Excellent knowledge of Microsoft Office Suite 365 (Data base, Word processing Excel and PowerPoint, Teams),
• Working Knowledge and familiar with ITS

Key Performance Areas / Principal Accountabilities

• Committee Administration - compiling of agendas, minutes and reports.
• Receiving, compiling and summarizing all required documents for relevant faculty committee meetings
• Checking completeness and correctness of relevant documents
• Submission of faculty documentation to institutional committees/central administration divisions.
• Database administration and accurate record keeping
• Monitor and draw statistical reports on various administrative processes, e.g. mark alterations, to Executive of Faculty (Exco)
• Assisting with Student registration related matters
• Monitoring expenditure by drawing cost centre reports and distributing to departments
• Processing requisitions
• Governance, Risk, Compliance and Audit
• Assist with sourcing of information for audits
• Assist with updating faculty risk register
• Assist with final assessment timetables
• Assist with monitoring of selections and extracting of reports from Digital Selection platform
• General
• Assist with professional body accreditations
• Execute tasks as instructed by line manager
• Liaison with internal and external stakeholders
• Assist with arranging Dean's Excellence Awards
• Assist with arranging Teaching Excellence Awards

Competencies

• Excellent language proficiency in English (verbal and in writing)
• Contribute to team success
• Ability to use initiative and adapt to a changing work environment
• Planning, organizing and time management skills
• Interpersonal skills, / client focused approach
• High stress tolerance
• Attention to detail
• Managing conflict

General Information
Closing Date: 27 November 2025
Enquiries:Ms Yandiswa Vuwani @vuwaniy@cput.ac.za - Human Capital Department
The Cape Peninsula University of Technology is committed to Employment Equity and aims to attract and retain talented individuals to achieve our equity objectives and therefore, people from the designated groups, including those with disabilities are encouraged to apply. Preference will be given to applicants whose appointment contributes towards the achievement of demographic representation. We reserve the right not to make an appointment.

Skills Required