Job Description

Coltman Code is seeking a motivated and detail-oriented Administrative Assistant to support our project and operations teams. This role is ideal for someone who is organized, communicates clearly, and wants to gain hands-on experience in a dynamic, fast-paced environment. You'll play a key role in ensuring smooth operations, effective internal communication, and well-maintained documentation across our projects.
Responsibilities:

• Schedule meetings, prepare agendas, and keep track of upcoming meetings and appointments
• Record, prepare, and distribute meeting minutes and follow up on action items
• Maintain and update internal team members on client communications
• Gather, compile, and distribute weekly and monthly client reports
• Collect, organize, and maintain project documentation including scoping documents, contracts, and proposals
• Gather API documentation and conduct research during scoping phases
• Track project deliverables, deadlines, and ensure timely follow-ups
• Update and maintain project management tools
• Assist with tracking resource allocations across projects
• Organize and maintain project files and records
• Assist in preparing presentations, proposals, and other client-facing documents
• Provide ad-hoc administrative and operational support to the Project Manager

• Matric / Grade 12 Certificate (required)
• Good command of English - both written and verbal
• Strong organizational and time management skills
• Basic proficiency in Microsoft Office or Google Workspace
• Ability to manage multiple tasks and work independently
• Familiarity with project management tools (e.g. Trello, Asana, Jira) - Advantageous
• Strong attention to detail and a proactive approach to problem-solving
• A positive attitude and eagerness to learn

Skills Required