Job Description

• Maintaining the PPF Contacts Database: Responsible for maintaining an up-to-date contacts database for the organization, ensuring that contact information is accurate and accessible to relevant team members.
• Coordination of internal meetings: This involves organising and scheduling meetings and being responsible for sending out meeting invitations, booking meeting rooms, and ensuring that all necessary materials are prepared and distributed.
• Administrative, including but not limited to coordination of corporate meetings and reviews
• Assist in organising corporate meetings and reviews, such as annual or quarterly meetings. This includes managing RSVPs, arranging venues, and handling logistical details.
• Processing of claims for CEO: Handle the CEO's expense claims, ensuring they are accurately recorded and processed in a timely manner.
• Assist in drafting various types of documents, such as letters or reports, using templates or guidelines provided.
• Administrative tasks as required by the Executive Office: Provide general administrative support to the Executive Office, including but not limited to e-filing, managing correspondence, and coordinating logistics for special projects.
• Backup role for PA absences.

Role Requirements:
This position requires a strong background in the administrative/secretarial field:

• National Senior Certificate.
• Valid driver?s license.
• Experience of at least three years in a similar role.
• Experience coordinating executive level meetings.
• Excellent use of English: oral and written for writing, copywriting and editing.
• Good command of Afrikaans for understanding written and spoken.
• Proficiency in MS Office, including Outlook and digital capability.
• Solid knowledge of using MS Stylesheets
• Development and use of systems for checking, follow up and creating efficiencies.
• Advanced EQ in interaction, communication, cultural sensitivity.
• Quality orientation with attention to detail for high levels of accuracy.
• Strong capability to multitask, organise, (re)prioritise and streamline tasks.
• Proactive, solution-oriented, independent, and team-centric.
• Discrete and an ability to engage with sensitive and confidential information.
• Willingness to be on site 4 days a week. Office based for the first

Skills Required