Job Description

Coltman Code

is seeking a motivated and detail-oriented

Administrative Assistant

to support our project and operations teams. This role is ideal for someone who is organized, communicates clearly, and wants to gain hands-on experience in a dynamic, fast-paced environment. You'll play a key role in ensuring smooth operations, effective internal communication, and well-maintained documentation across our projects.

Responsibilities:

Schedule meetings, prepare agendas, and keep track of upcoming meetings and appointments Record, prepare, and distribute meeting minutes and follow up on action items Maintain and update internal team members on client communications Gather, compile, and distribute weekly and monthly client reports Collect, organize, and maintain project documentation including scoping documents, contracts, and proposals Gather API documentation and conduct research during scoping phases Track project deliverables, deadlines, and ensure timely follow-ups Update and maintain project management tools Assist with tracking resource allocations across projects Organize and maintain project files and records Assist in preparing presentations, proposals, and other client-facing documents Provide ad-hoc administrative and operational support to the Project Manager


Matric / Grade 12 Certificate (required) Good command of English - both written and verbal Strong organizational and time management skills Basic proficiency in Microsoft Office or Google Workspace Ability to manage multiple tasks and work independently Familiarity with project management tools (e.g. Trello, Asana, Jira) - Advantageous Strong attention to detail and a proactive approach to problem-solving * A positive attitude and eagerness to learn