Job Description

About the role

We're hiring a detail?driven

Administrative Assistant

to support day?to?day office administration operations with accurate

data entry

,

sample registration

, and

filing

. You'll maintain orderly records, prepare documents, and keep information current so teams can work efficiently and compliantly.

Key responsibilities

Capture and update data into company systems and spreadsheets with high accuracy. Register incoming

samples

(assign IDs, verify details, record chain?of?custody), and track them through our system (e.g., LIMS/registry). Maintain

filing

systems (digital and paper): scan, index, archive, and retrieve documents promptly. Prepare, format, and check forms, labels, and basic reports. Manage inboxes and calls: route queries, follow up on missing information, schedule collections/couriers where needed. Keep logs up to date (samples, deliveries, visitors, stationery). Follow SOPs, quality checks, and data privacy practices at all times.
Must?have skills

Fast, accurate typing with strong attention to detail for high-volume data capture.

Proficient in Microsoft Excel and Google Sheets

(sorting, filtering, data validation, and comfortable with basic formulas).

Strong record-management and filing skills

, including clear naming conventions, version control, and indexing.

Excellent communication skills

(email and phone) with a professional service orientation. Fluent in English and Afrikaans, both spoken and written.

Effective time-management and prioritisation abilities

, with a proven track record of meeting daily and weekly targets.

Committed to confidentiality and the careful handling of sensitive information.

Nice to have (advantageous)

Familiarity with

LIMS

or other sample?tracking/registration systems. Experience in a

laboratory / testing / quality

environment. Basic reporting skills (pivot tables or simple dashboards).
Qualifications

Minimum:

Matric (Grade 12)

.

Advantageous:

Certificate/Diploma in Office/Business Administration

. 1-2 years' experience in admin or data entry is a plus.
Job Type: Temporary
Contract length: 12 months

Pay: From R8000,00 per month

Education:

Diploma (Preferred)
Experience:

General Office : 2 years (Required)
Language:

English and Afrikaans (Required)
Work Location: In person