Job Description

Administrative Assistant
Location: South Africa (preferred) or Philippines (remote)
Salary: $900-$1,100/month (PH) | $1,200-$1,500/month (SA) (The final offer is at the client's discretion and depends on the candidate's interview result, skills, and experience.)
Working hours: Full time, full EST overlap, Monday to Friday
About the Company
A cutting-edge health tech company operating at the intersection of healthcare and technology, delivering innovative solutions to B2B clients, including health systems, payers, and pharmaceutical companies. With a strong consulting arm, the company continues to expand its services and is seeking a Virtual Administrative Assistant to provide essential operational support.
About the Role:
The Administrative Assistant will be responsible for managing spreadsheets, organizing trade conference data, and supporting various business functions. Working directly with leadership, this role will help streamline operations across marketing, sales, finance, legal, and accounting. Strong Excel proficiency, organizational skills, and written communication abilities are essential for success in this position.
Key Responsibilities

• Spreadsheet & Data Management: Organize, clean, and analyze data from trade conferences to support sales and marketing.
• Administrative Support: Manage calendars, schedule meetings, and handle general administrative tasks.
• Data Organization: Sort and categorize contact lists from industry events, ensuring seamless coordination with the marketing team.
• Process Optimization: Assist in daily business operations, allowing leadership to focus on strategic initiatives
• Bookkeeping Support (Potential): The role may expand to include basic bookkeeping and financial tracking in the future.

Qualifications

• Proficiency in Excel (data organization, sorting, and basic analysis)
• Strong written English communication skills
• Excellent attention to detail and ability to multitask effectively
• Experience in calendar management and meeting scheduling
• Familiarity with Slack for internal communication
• QuickBooks experience (preferred but not required)

Why Join Us?

• Be part of an innovative and fast-growing health tech company
• Gain direct exposure to high-level business operations
• Opportunity to expand into bookkeeping and finance over time
• Flexible, remote work environment

Timeline: Immediate hire -- applications will be reviewed on a rolling basis

Skills Required