Job Description

: Personal Assistant, Receptionist & Office Support

Contract Type:

Fixed-Term (3 months, renewable by mutual agreement)

Location:

Port Elizabeth, South Africa

Reporting to:

Director - Rezme & Letchmee Naidoo Attorneys

Purpose of the Role

The role is a dual-support function across

Rezme (property management/student accommodation & Airbnb)

and

Letchmee Naidoo Attorneys (law firm)

. The successful candidate will manage front-desk reception duties, coordinate appointments, and provide administrative, operational, and client service support across both entities.

Key ResponsibilitiesReception & Appointment Management

Act as first point of contact for all walk-ins, calls, and emails. Manage the office diary and schedule appointments for the Director. Confirm, reschedule, and follow up on appointments and court appearances. Prepare meeting rooms, documents, and refreshments for client consultations.

Rezme (Student Accommodation & Airbnb Support)

Assist with tenant applications, contract management, and student queries. Maintain property inspection checklists, cleaning rosters, and maintenance logs. Track rental payments and follow up on outstanding accounts in coordination with the bookkeeper. Support advertising efforts (listings, social media updates, and responding to Airbnb messages).

Letchmee Naidoo Attorneys (Law Firm Support)

Manage client calls, take accurate messages, and ensure prompt communication. File and organize client documents (electronic and hard copy). Prepare draft correspondence, fee mandates, and client statements under supervision. Assist with basic legal administration (scanning, indexing files, following up with counsel or clients). Monitor deadlines and ensure reminders are sent to the Director.

General Office & Administration

Handle incoming and outgoing mail and courier services. Maintain office supplies, stationery, and refreshments. Manage petty cash and expense claims. Support in preparing reports for monthly reviews (Rezme occupancy, law firm invoicing, etc.).

Skills & Competencies Required

Strong organizational and multitasking skills. Professional communication (verbal, written, and telephonic). Ability to handle confidential matters discreetly. Computer literacy: MS Office (Word, Excel, Outlook), familiarity with Xero and Ghost Practice (advantageous). Friendly, professional demeanor with excellent client service skills.

Qualifications & Experience

Minimum: Matric certificate (Diploma in Office Admin/Paralegal Studies advantageous). At least 2 years' experience in administration, receptionist, or PA role. Experience in property management or legal environment preferred.

Contract & Renewal

Initial contract:

3 months fixed term

(probationary). Option to renew based on performance, business needs, and mutual agreement. Remuneration: To be discussed (market-related, considering dual responsibilities).

Performance Expectations

Maintain an organized and professional reception/front office at all times. Ensure accurate scheduling and minimal missed appointments. Provide timely and accurate administrative support to both businesses. Uphold confidentiality and professional ethics in handling client matters.
Job Types: Full-time, Temporary
Contract length: 3 months

Pay: From R4500,00 per month

Application Question(s):

Knowledge of excel, word and PowerPoint
Education:

Diploma (Preferred)
Experience:

Administration / Secretarial : 2 years (Required)
Location:

Humewood, Eastern Cape (Required)
Work Location: In person