Job Description

To begin your application, please fill out this form:
https://forms.monday.com/forms/5793d2f49e01fcd857fa4b4db26171f2?r=use1
We are seeking an organized, professional, and highly motivated Administrative Assistant with excellent English communication skills for a Graphic Design company. This individual will be responsible for overseeing workflow, coordinating between teams, and ensuring smooth day-to-day operations. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple responsibilities.
Responsibilities:

• Permitting coordination managing documentation and submission processes for signage permits.
• Answering and managing communications responding professionally to emails, phone calls, and WhatsApp messages from clients and partners
• Social media management maintaining company presence on social platforms, posting content, and handling basic inquiries
• Invoicing preparing and sending client invoices as directed
• Bookkeeping basic financial tracking and organization
• Artwork support assisting with organization and coordination of design files
• Track job progress and communicate details with designers and installation teams

Requirements:

• Highly organized with excellent time management
• Professional English communication skills (written and verbal)
• Strong attention to detail
• Comfortable using email, phone, and messaging platforms like WhatsApp
• Basic financial and bookkeeping familiarity
• Experience in Quickbooks and Google Sheets
• Social media savvy with an understanding of brand tone
• Supportive of creative workflows (file handling, coordination)
• Independent, proactive, and dependable
• Previous experience in administrative or coordination roles a plus
• Experience in signage, design, or related industries preferred a plus
• Familiarity with permitting processes and invoicing tools a plus
• Schedule is Monday-Friday. 9am-6pm EST

To proceed with your application, please fill out this form:
https://forms.monday.com/forms/5793d2f49e01fcd857fa4b4db26171f2?r=use1

Skills Required